Senior Executive Assistant

R&P Surety•Wayne, PA

4d•Hybrid

About The Position

Rosenberg & Parker is seeking a Senior Executive Assistant to support senior executives while leading a team of Executive Assistants. Acting as a trusted partner to senior leadership, this role manages high-visibility schedules and projects, filters incoming requests, and independently resolves complex issues. The Senior Executive Assistant also serves as a subject matter resource for executive support, guiding and developing less experienced team members. The role provides comprehensive executive support, including calendar and travel management, communications, meeting and event coordination, research, expense processing, confidential information handling, occasional personal support, and special projects. It also leads the Executive Assistant team through hiring, training, coaching, development, performance accountability, backup coverage, and continuous improvement. The position is based in Philadelphia or Wayne, Pennsylvania, with a hybrid work schedule. It is full-time and exempt. Rosenberg & Parker describes itself as the largest independent surety-only broker in the world, providing bespoke surety solutions to large publicly and privately held companies. The firm states that it fosters an innovative, dynamic, and inclusive workplace and is committed to diversity, equity, and inclusion.

Requirements

8+ years of experience supporting senior or C-suite executives.
Demonstrated leadership, coaching, and training experience.
Exceptional organizational, time-management, written communication, and verbal communication skills, with strong attention to detail.
Expert proficiency with calendar, email, and productivity tools, including Microsoft Office (Excel, PowerPoint, and Word).
Proven discretion with confidential information.
Sound judgment and problem-solving skills, and comfort making decisions with limited direction.
Ability to manage competing priorities and remain calm under pressure.
A collaborative, team-oriented approach.
Flexibility in a dynamic environment.

Nice To Haves

Bachelor's degree preferred.
Experience supporting executives in a multinational firm is ideal.

Responsibilities

Manage and prioritize complex, frequently changing calendars across multiple time zones, resolving conflicts and protecting time for strategic priorities.
Coordinate domestic and international travel, including flights, visas and passports, accommodations, ground transportation, changes, and detailed itineraries.
Anticipate executive needs and proactively resolve issues so assigned executives are prepared in advance.
Serve as the primary liaison between aligned executives and internal and external stakeholders; screen, route, and respond to communications.
Draft, edit, and respond to correspondence, and prepare presentations, reports, and meeting materials.
Plan meetings and events, including agendas, logistics, note-taking, and follow-up on action items.
Research and compile background information and materials in advance of meetings and activities.
Process expense reports and reconcile receipts accurately and on time.
Handle sensitive corporate, financial, and personnel information with strict confidentiality.
Provide occasional personal support as needed, including scheduling, appointments, travel, and household or family logistics.
Lead complex issue resolution and special projects.
Manage a team of Executive Assistants, including hiring, training, coaching, and development, and hold the team accountable to performance expectations.
Ensure backup coverage and consistent service across all executive support.
Identify and implement improvements to team efficiency and quality, and share best practices.