Senior Executive Assistant

Atlas Air•Miami, FL

2d•$62,500 - $84,500

About The Position

The Senior Executive Assistant supports the COO and members of the Executive Leadership Team with daily administrative operations. The role helps ensure effective communication and application of company values and behavioral standards in accordance with the Code of Conduct, and requires appropriate response to known departures from those standards. The position manages daily office functions, the COO’s schedule and confidential information; coordinates domestic and international travel; and supports Executive Leadership Team events throughout the year. The assistant responds to calls and informational inquiries, resolves administrative issues, prepares correspondence, submits the COO’s expense reports, and oversees project-based assignments. The role involves working tactfully with executives in the United States and overseas, employees at all levels, and public, governmental and professional entities, as well as interfacing confidently with high-level visitors, investors and media. Work may be needed in Miami, Erlanger and New York. Other duties and projects related to expansion of the Executive Administration Team may be assigned by the Manager, Executive Administration. Applicants must be legally authorized to work in the United States. The position is not eligible for employment visa sponsorship or employer immigration support, now or in the future.

Requirements

5–7 years of experience at the executive assistant level.
Bachelor’s degree in a related field or equivalent experience.
Proficiency in Excel, PowerPoint, Word, Outlook and other Microsoft Office programs.
Ability to interact with all levels of management.
Strong verbal and written communication skills and excellent organizational skills.
Extremely detail-oriented with strong follow-up skills.
Flexibility to work extended hours.
Highly tactful and influential when working with various constituencies.
Maturity and sound judgment when handling confidential information.
Flexibility to adapt to changing work priorities and ability to work under pressure.
High proficiency with computer and business systems.
Legally authorized to work in the United States; employment visa sponsorship and employer immigration support are unavailable.

Responsibilities

Manage daily office functions to ensure efficient operations.
Maintain the COO’s schedule and manage the calendar and other applicable administrative duties.
Handle highly confidential information.
Coordinate domestic and international travel.
Assist with coordination and execution of Executive Leadership Team events throughout the year.
Respond to incoming domestic and international calls and informational inquiries.
Resolve administrative issues.
Create correspondence as required.
Process and submit expense reports for the COO.
Interact tactfully with domestic and overseas executives, employees at all levels, and public, governmental and professional entities.
Interface confidently with high-level visitors, investors and media.
Handle multiple tasks and perform effectively in a fast-paced environment.
Oversee project-based assignments.
Complete other assigned projects and duties related to expansion of the Executive Administration Team.
Ensure effective communication and application of company values and behavioral standards, and respond appropriately to known departures from them.