Senior Executive Assistant

VTG•Washington, DC

12d•Onsite

About The Position

VTG is seeking a Senior Executive Assistant to support our customer at the Washington Navy Yard. The Executive Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas. This Executive Assistant (EA) position provides executive-level services including office management, calendar and schedule management, travel planning and processing, correspondence management, human resource management, security support, resource management, and event support. This position will be 100% onsite at the Washington Navy Yard.

Requirements

Must have and maintain a DoD Secret clearance;
Must have a High School Diploma;
Ability to communicate effectively and concisely;
Ability to participate productively as a contributing member in a team environment;
Strong interpersonal skills;
Ability to be discreet and maintain confidentiality;
Must have DoD experience;
Proficient in the use of Microsoft Office and standard computer applications like Adobe Acrobat;
Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly;
Prior experience and familiarity with Defense Travel System (DTS).

Nice To Haves

Extensive knowledge of DoD organizational structure, mission, vision, culture, values, philosophy and operating principles;
Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance;
Top Secret Eligible.

Responsibilities

Manage office schedule and calendar of appointments for Senior Executive(s);
Create schedule related products (schedule forecast, day card, day book);
Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites;
Prepare travel/training arrangements and process travel vouchers for Senior Executive(s) for both domestic and international travel within the Defense Travel System;
Prepare Trip books with details and read-aheads;
Answer routine telephone calls, direct calls and take messages;
Greet and escort visitors – ensure visit requests and clearances are submitted;
Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents;
Arrange for the delivery of outgoing mail/packages with the mailroom;
Draft, proofread, edit and coordinate correspondence;
Perform research and retrieve information from databases and other resources;
Maintain tracking records and filing systems; archive files;
Participate in meetings and events: may serve as recorder and may present position related information;
Assist in ordering supplies/equipment and arranging for office equipment repairs;
Draft documents such as instructions, spreadsheets, presentations and reports.