Senior Executive Assistant

American Bankers Insurance Company of Florida•Miami, FL

2d•Hybrid

About The Position

Assurant is hiring a Senior Executive Assistant to provide executive-level administrative support to leaders within its Global Connected Living Operations team. The position is a hybrid opportunity located in Miami, Florida. The assistant will manage schedules and complex meeting and travel arrangements across time zones and geographies; support meeting preparation and communications; manage requests and information flow through the executive office; and handle sensitive company and functional information with strict discretion. The role also includes oversight of expenses and invoices, correspondence, meeting summaries and minutes, communication between leaders and internal departments, and process-improvement initiatives and special projects.

Requirements

At least 5 years of experience in an executive administrative assistant role supporting multiple leaders.
Expert skill in communicating sensitive information to senior management or external sources.
Sound judgment and ability to maintain confidentiality.
Strong, positive interpersonal skills and ability to collaborate across businesses, functions, and geographies.
Ability to proactively adapt procedures, processes, and technology to identify next steps and meet role requirements.
Ability to adapt to cultural differences and navigate a complex, global matrix organization.
Expert proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, Teams, OneDrive, and Outlook.
Excellent verbal, written, and presentation skills for communicating with internal and external audiences at all levels.
Extreme attention to detail.
Ability to learn continuously.
Ability to identify needs and initiate administrative projects.
Ability to perform considerable coordination and follow-through.
Ability to work under minimal supervision.
Ability to set priorities and procedures for accomplishing work and potentially delegate portions to others.

Responsibilities

Manage schedules and arrange complex meetings and travel for senior business executives across multiple time zones and geographies.
Assist with meeting preparation and timely written and oral communication with staff and external audiences, including drafting agendas, correspondence, memorandums, highlights, and presentations with minimal supervision.
When executives are absent, relay requests for action or information to the appropriate department.
Manage incoming requests to the executive office by mail and phone, ensuring they are prioritized and addressed.
Handle sensitive company and functional information with strict discretion and confidentiality.
Manage or oversee timely processing of expenses and invoices, and approve expenses when authorized.
Compose correspondence and sign on behalf of an executive when authorized to do so for technical or policy content.
Summarize incoming materials, special information, and meetings; take meeting minutes and action items and distribute them.
Facilitate communication between leaders’ offices and internal departments while exercising judgment and maintaining confidentiality, trust, and support with senior management staff.
Undertake process-improvement initiatives and other special projects as needed.