Executive Assistant Senior

McLaren Health Care•Bay City, MI

About The Position

The Executive Assistant Senior supports the Board(s) of Directors and executives, serving as a liaison to the Board(s) and as recording Secretary. The role coordinates Board and committee meetings, prepares agendas and minutes, maintains Board information and records, and prepares reports. It also supports executive communications, maintains confidential corporate files and hospital-wide policies and procedures, coordinates special functions, and provides general administrative support across the organization.

Requirements

High school diploma or equivalent, with additional college courses in business.
At least five years of previous experience in administrative assistant roles.

Nice To Haves

Healthcare experience preferred.
Bachelor’s degree preferred.

Responsibilities

Serve as recording Secretary to the Board(s) of Directors and provide support to the Board(s).
Act as liaison to the Board(s) in select instances.
Coordinate edits or changes to McLaren-Bay Region Bylaws as directed by the Board Chairman or CEO.
Prepare meeting schedules and notify Board members of monthly and special meetings.
Prepare agendas and record minutes for Board and committee meetings.
Maintain proper information flow, storage, and retrieval for the Board(s).
Compose and edit letters for the Board Chairman and committee chairpersons.
Prepare reports on conflict of interest, Board education, Board attendance, Board self-assessment surveys, and other topics as requested by the Chairman or President/CEO.
Provide executive support for other executives.
Assist with compliance with regulatory and other agency requirements, laws, and statutes pertaining to operations.
Coordinate information flow between the President/CEO and staff.
Maintain confidential files for McLaren Bay Region and departmental files.
Maintain attendance records for the President/CEO and other management employees.
Maintain hospital-wide policies and procedures and provide guidance on recording them on the Intranet.
Coordinate special functions, including Board social events and physician recruitment candidate visits.
Orient and train new employees in the area.
Handle or route correspondence and telephone calls.
Greet people, schedule appointments, and arrange or report meetings.
Prepare reports and other documents as assigned.
Assist with coverage of other secretarial personnel.
Order supplies and ensure their availability for the team.
Participate in performance improvement activities.
Track capital requests and position requests for the local subsidiary and corporate process.
Perform other duties as directed or required by the Board Chairman, President/CEO, or organization.