Senior Executive Assistant

Fidelity Investments • Jersey City, NJ

3d • $60,000 - $92,000

About The Position

As an important member of Fidelity’s FI Admin Team, the Senior Executive Assistant provides sophisticated administrative support for the Head of Analytics and Commercialization and the team. The role supports management at all levels and interacts directly with business partners. It requires prioritizing multiple tasks simultaneously and serving as a focal point in a multifaceted, fast-paced business environment. Administrative staff are recognized as key members of their groups, departments, or teams and frequently share best practices.

Requirements

• At least 8 years of senior executive administrative experience.
• Professional maturity, experience in a corporate environment, and a proven ability to interact with senior-level management.
• Ability to work effectively in a high-volume, fast-paced environment while balancing multiple priorities.
• Initiative and ownership, including the ability to identify and resolve issues proactively and know when to seek clarification or assistance.
• Ability to exercise extreme sensitivity, discretion, and judgment.
• Strong teamwork and relationship-building skills, with flexibility to adapt to different work styles, preferences, and changing priorities.
• Willingness to learn and advance skills.
• Excellent writing and grammar skills, including generating and editing memos and emails.
• Proficiency in Microsoft Office, including SharePoint, Office Teams, Word, Excel, PowerPoint, and Outlook.

Nice To Haves

• Bachelor’s degree (strongly preferred, but not required).

Responsibilities

• Manage and prioritize complex executive calendars across Fidelity.
• Coordinate travel, organize expense reports, and process invoices.
• Support administrative projects and take responsibility for complex details, executing independently.
• Initiate resolution of complex problems and inefficiencies.
• Maintain confidentiality and a thorough knowledge of the executive’s span of control and company policies and procedures.
• Use advanced spreadsheets, databases, and word processing software to create presentations, reports, and current data and information.
• Support management at all levels and interact with business partners.

Benefits

• Comprehensive health care coverage.
• Emotional well-being support.
• Retirement benefits.
• Paid time off.
• Parental leave.
• Charitable giving employee match program.
• Educational assistance, including student loan repayment, tuition reimbursement, and learning resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed