Senior Executive Assistant

ADP • Alpharetta, GA

9d • Hybrid

About The Position

ADP is hiring a Senior Executive Assistant to support two senior leaders in a fast-paced, highly visible corporate environment. The role provides proactive administrative support, helping executives manage complex calendars, competing priorities, travel, meetings, and changing schedules. The Senior Executive Assistant acts as a trusted partner who anticipates needs, applies sound judgment and discretion, and brings structure to complex demands. The position also coordinates leadership meetings, town halls, and associate engagement activities while building strong relationships across the organization.

The role includes developing organizational systems and improving administrative processes through Microsoft 365, collaboration platforms, AI-powered productivity tools, and automation. It also involves preparing polished executive materials, managing expenses, coordinating travel, and handling sensitive information with integrity and discretion. The position calls for a proactive, resourceful, highly organized person who takes initiative and adapts to a dynamic environment. The job posting notes a hybrid designation via the #LI-HYBRID tag.

Requirements

• At least 4 years of experience supporting senior leaders in a highly matrixed corporate environment, including managing complex calendars, coordinating travel and meetings, and navigating competing priorities.
• Demonstrated experience supporting multiple senior executives in a fast-paced, matrixed corporate environment.
• Demonstrated ability to manage complex executive calendars, balance competing priorities, and resolve scheduling and logistical challenges.
• Ability to exercise discretion, maintain confidentiality, and handle sensitive matters professionally.
• Experience coordinating executive travel, leadership meetings, town halls, and corporate events.
• Ability to anticipate needs, take initiative, and serve as a trusted partner to senior leaders.
• Exceptional organizational and time-management skills, including the ability to manage multiple priorities and adapt to changing business demands.
• Strong attention to detail, accuracy, and commitment to high-quality work.
• Strong interpersonal skills and professional presence; confidence communicating with senior leaders, stakeholders, and executive assistants.
• Excellent written and verbal communication skills, including preparing polished executive-level materials.
• Advanced proficiency in Microsoft 365, particularly Outlook, PowerPoint, Excel, Word, and Teams.
• Bachelor’s degree or equivalent combination of education and relevant experience preferred.

Nice To Haves

• Familiarity with, or enthusiasm for learning, AI-powered productivity tools, workflow automation, and modern collaboration platforms.
• Bachelor’s degree or equivalent combination of education and relevant experience preferred.

Responsibilities

• Develop an understanding of each executive’s preferences, priorities, and working style to provide personalized administrative support.
• Anticipate executive needs, identify potential challenges, and resolve issues before they affect the business.
• Act as a trusted extension and gatekeeper for executives, exercising judgment, professionalism, and discretion while helping manage competing requests.
• Communicate scheduling constraints and alternatives, and build partnerships with executive assistants, leadership teams, and stakeholders.
• Proactively manage complex calendars for two senior executives, coordinating meetings, travel, and commitments while minimizing conflicts.
• Use executive preferences and business priorities to evaluate meeting requests and calendar changes; identify conflicts and recommend solutions.
• Track deadlines, events, and administrative commitments; provide reminders and reserve time for preparation, travel, and other commitments.
• Adapt to changing priorities and coordinate schedules with executive assistants and stakeholders.
• Coordinate logistics for leadership meetings, team gatherings, town halls, and associate engagement activities, including scheduling, rooms, virtual setup, materials, and catering.
• Prepare and format presentations, documents, agendas, communications, reports, and other business materials.
• Maintain organized administrative processes and information that support efficient executive office operations.
• Identify opportunities to simplify administrative processes and improve efficiency; develop organizational systems for scheduling, travel, and document management.
• Use Microsoft 365, collaboration platforms, AI-powered productivity tools, and automation to streamline tasks, and implement practical workflow improvements.
• Coordinate complex domestic and international travel, including transportation, accommodations, itineraries, and schedule changes.
• Manage expense reporting, reimbursement submissions, and corporate credit card reconciliation.
• Coordinate office administrative needs, supplies, equipment, and facilities requests as appropriate.
• Handle confidential and sensitive information with integrity and discretion, and respond flexibly to changing needs and unexpected situations.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior