Executive Assistant

PharMerica • Junction, TX

4d

About The Position

PharMerica is seeking a detail-oriented Administrative Assistant to support its hospital and retail pharmacy operations and Board of Directors. The role combines financial reconciliation and reporting support, grant research and writing, board administration, and cross-functional project support. The position works with hospital and retail pharmacy teams across several projects and supports the executive team and Board. PharMerica is an affiliate of BrightSpring Health Services and provides pharmacy care through local teams serving healthcare providers and individuals with varied care needs.

Requirements

• Associate degree or equivalent degree.
• Four years of relevant experience.
• Skilled and familiar with performing administrative tasks.

Responsibilities

• Reconcile financial activity for hospital and retail pharmacy operations on a regular schedule.
• Maintain accurate books in QuickBooks or an equivalent accounting system.
• Review and analyze financial reports, flagging variances, trends, and discrepancies to the Board.
• Prepare financial summaries for Board review.
• Identify and research grant opportunities relevant to the organization's pharmacy and healthcare programs.
• Write, complete, and submit grant applications; track deadlines and reporting requirements.
• Maintain grant pipeline and records of submissions, awards, and follow-up obligations.
• Support Board functions, including meeting scheduling, agendas, packets, minutes, and action-item follow-up.
• Maintain board records, policies, and corporate documentation.
• Serve as a point of contact between the Board and pharmacy staff.
• Work with hospital and retail pharmacy personnel on projects assigned by the Board.
• Prepare written communications, reports, and correspondence on behalf of the Board.
• Manage the executive's schedules and make travel arrangements, planning allotted time accordingly.
• Collect, verify, and analyze information for executive documents, including memos, letters, reports, speeches, presentations, and news releases.
• Facilitate communication between the executive team and coworkers, and with external parties such as media, customers, and the public.
• Handle confidential information and maintain the security of executive records and files.
• Assist with leadership meetings and quarterly Board meetings.
• Monitor, review, and approve standard expenditures to ensure office activities remain within established budgets.
• Use independent judgment to prepare documents and presentation materials, screen and respond to correspondence, draft letters and official information releases, arrange meetings, and distribute meeting minutes.
• Maintain knowledge of corporate policies and procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree