Executive Assistant Jobs

About The Position

Requirements

• 3+ years of experience as an Executive Assistant or in a high-level support role.
• Experience supporting a founder, CEO, or senior executive in a fast-paced environment.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and adapt to shifting needs.
• High level of discretion, professionalism, and judgment.
• Comfort working in creative, entrepreneurial environments.
• Austin-based and willing to travel as needed.
• Calm, steady, and composed under pressure.
• Proactive and anticipatory — sees around corners.
• Detail-oriented without losing sight of the bigger picture.
• Resourceful problem-solver.
• Relationship-oriented and collaborative.
• Appreciates design, culture, and thoughtful work.
• Takes pride in making complex lives run smoothly.
• Must undergo a comprehensive background check.

Responsibilities

• Own and manage Liz’s calendar with precision and foresight, protecting time for creative and strategic work.
• Prioritize meetings and commitments to align with key business objectives.
• Coordinate complex scheduling across multiple ventures, time zones, and stakeholders.
• Plan and manage travel arrangements, itineraries, and on-the-ground logistics.
• Oversee inbox management, triaging communications and surfacing what truly requires attention.
• Filter inbound requests, invitations, and cold outreach.
• Anticipate needs before they arise and proactively solve logistical challenges.
• Prepare briefing materials and background context for meetings.
• Draft agendas and ensure meetings are organized and purposeful.
• Capture action items and follow up to ensure next steps are executed.
• Support board meetings, investor conversations, leadership sessions, and offsites.
• Serve as a point of contact for key partners, collaborators, and internal team members.
• Help translate conversations and ideas into clear next steps and timelines.
• Track priorities across ventures and flag items that need attention.
• Maintain organized systems for shared documents, contacts, and project information.
• Support light research, vendor coordination, and special projects as needed.
• Ensure important work doesn’t stall due to lack of follow-up or clarity.

Benefits

• Competitive salary + bonus potential
• Comprehensive benefits (Medical, Dental, Vision, Life, Disability, Pet Insurance)
• Paid Time Off + Parental Leave
• Retirement benefits
• Employee discounts
• Community engagement initiatives
• Relocation assistance (if applicable)