Executive Administrative Assistant - DEVCOM

NEMEAN SOLUTIONS LLC•Aberdeen, MD

16h

About The Position

Nemean Solutions, LLC is seeking an Executive Administrative Assistant to support the U.S. Army Combat Capabilities Development Command (DEVCOM) Headquarters executive team, including the Commanding General, Deputy to the Commanding General, Chief Operating Officer, and other command leaders. The position provides executive office coordination, travel and meeting support, correspondence and records management, and monthly and final performance reporting. The applicant must be available during core work hours established by the Government customer. The role requires coordinating executive calendars, appointments, meetings, video teleconferences, visitor arrangements, project schedules, travel, correspondence, personnel records, and administrative services. It also supports meetings and events, collects and analyzes program information, prepares status and annual reports, and provides process and status information to senior DoD, Army, and command leaders. The position involves independent judgment, managing competing priorities and special projects, and protecting classified, controlled unclassified, proprietary, personnel, and other sensitive information in accordance with applicable requirements.

Requirements

Education, training, certifications, licenses, and professional experience directly related to the position that meet applicable labor category requirements.
Demonstrated ability to perform complex executive administrative and project support, interact professionally with senior leaders, exercise independent judgment, and manage multiple tasks and deadlines.
Ability to create and edit moderately complex documents, spreadsheets, presentations, and executive correspondence; maintain accurate records; and use web-based administrative systems.
Ability to coordinate executive travel, meetings, conferences, visitor support, and administrative services in accordance with organizational policies and procedures.
Ability to collect, validate, organize, and summarize program information for monthly status reports due by the 10th of each month, including accomplishments, technical problems, meetings, planned activities, issues, and recommendations.
Ability to compile and reconcile cost information covering labor, materials, subcontracts, overhead expenses, and fees by area of focus and ACRN; organize prime and subcontractor invoices and verify labor category, rate, and hour details.
Ability to safeguard sensitive information, execute required nondisclosure agreements, meet installation access and CAC requirements, and complete required security and awareness training within applicable deadlines.
Active Secret Clearance.
Executive communication and professionalism, discretion, and confidentiality.
Excellent organization and time management.
Excellent attention to detail and sound independent judgment.
Strong analytical and reporting skills.
Excellent teamwork and customer service.

Responsibilities

Coordinate executive calendars, appointments, meetings, video teleconferences, high-level visitor arrangements, short- and long-range project schedules, presentations, and briefing materials.
Plan and maintain CONUS and OCONUS travel schedules, orders, itineraries, visas, theater clearances, transportation, and lodging using the Defense Travel System (DTS) or a compatible database.
Review and route incoming and outgoing correspondence and email; draft correspondence, track suspense dates, maintain files, directives, and publications, and prepare implementing instructions.
Maintain personnel records and prepare personnel documents, actions, training plans, document standards, and appraisal documentation; enter and update information in web-based systems.
Coordinate with the Acquisition Center, Civilian Personnel Advisory Center (CPAC), Resource Management, Garrison, and other support organizations to obtain services and communicate status to the supported office.
Plan and support meetings, conferences, and workshops, including announcements, agendas, technical and background materials, attendee check-in, security coordination, document control, and on-site logistics.
Prepare and distribute minutes, presentations, attendee rosters, proceedings, lessons learned, and After-Action Reviews.
Provide unclassified program analysis, financial support, and presentations addressing lessons learned and risk mitigation; collect, distribute, and analyze information on costs, personnel, facilities, and equipment.
Provide senior DoD, Army, and command leaders with accurate processes, procedures, information, and status updates; resolve daily administrative and project issues and help ensure support processes follow organizational policies and procedures.
Prepare and coordinate monthly status reports for the Contracting Officer’s Representative (COR), due by the 10th day of each month, in coordination with the Program Manager.
Prepare and coordinate a final annual report for each period of performance, summarizing work completed under the task order and recommending ways to streamline work for the following year.
Exercise independent judgment, manage competing priorities and special projects, and protect classified, controlled unclassified, proprietary, personnel, and other sensitive information in accordance with applicable requirements.
Collect, validate, organize, and summarize program information for monthly reports, including accomplishments, technical problems, meetings, planned activities, issues, and recommendations.
Compile and reconcile cost information covering labor, materials, subcontracts, overhead expenses, and fees by area of focus and ACRN; organize prime and subcontractor invoices and verify labor category, rate, and hour details.
Safeguard sensitive information, execute required nondisclosure agreements, meet installation access and CAC requirements, and complete required security and awareness training within applicable deadlines.