Executive Administrative Assistant

JPMorgan Chase & Co. • Miami, FL

6h • Onsite

About The Position

The Executive Administrative Assistant supports the Commercial & Investment Banking team in a fast-paced environment, providing administrative support and interacting with executive-level internal clients across lines of business. The role requires professional courtesy, sound judgment, attention to detail, and the ability to adapt procedures and processes to meet departmental activities and goals. The position is based in the office five days per week, Monday through Friday, and does not support hybrid work.

Requirements

• At least five years of administrative experience.
• Advanced organizational ability.
• Discretion and sound judgment in confidential situations.
• Proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and the ability to manage competing priorities, such as calendar management.

Nice To Haves

• Experience supporting Managing Director-level or equivalent executives, or above.
• A college degree.

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming calls, determine their priority, and use caution when dispensing information.
• Coordinate the logistics of internal and external meetings.
• Arrange and coordinate domestic and international travel.
• Organize internal and external events, including catering and transportation.
• Process invoices and team members’ travel and expense claims in accordance with policies and guidelines.
• Assist with staff onboarding and offboarding, including requesting equipment setup and system access.
• Produce high-quality emails and messages for individuals at all levels of the organization.
• Maintain department documents, including current organizational charts and executive biographies.
• Handle regular activities independently and advise in advance of issues or delays.
• Edit spreadsheets and presentations, including printing and binding materials for client meetings.

Benefits

• Competitive total rewards package.
• Comprehensive health care coverage.
• On-site health and wellness centers.
• Retirement savings plan.
• Backup childcare.
• Tuition reimbursement.
• Mental health support.
• Financial coaching.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed