Executive Administrative Assistant

Northrop Grumman • ,

3d • $79,100 - $131,900 • Onsite

About The Position

Northrop Grumman Aeronautics Systems is hiring an Executive Assistant to the Vice President for its Strike division in Palmdale, California. The role provides office management and executive administrative support to the Vice President of Strike Operations and the Senior Leadership Team. The successful candidate will work with leadership, staff, facilities, reception, and IT teams, and support meetings, events, travel, communications, records, and office operations. An active U.S. Government Top Secret clearance is required, with the ability to obtain and maintain Special Program Access before employment begins.

The position offers exposure to a wide variety of projects and customers in a collaborative workplace. The company describes its environment as inclusive, with opportunities for learning and career development and a focus on work-life balance.

Requirements

• High school diploma and at least six years of additional education and/or experience in the administrative professional field, or a bachelor's degree and two years of experience in the administrative professional field.
• Active U.S. Government Top Secret Security Clearance and ability to obtain and maintain Special Program Access before employment begins.
• Sound judgment and problem-solving skills, with the ability to handle the sensitive nature of an executive office and maintain the highest levels of confidentiality.
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, to compose briefings, reports, correspondence, and memoranda.
• Outlook proficiency and ability to maintain calendars and coordinate meetings for multiple executives.
• Ability to work with minimal supervision and interface effectively at all organizational levels while protecting confidential information.
• Ability to assess priorities and manage multiple administrative tasks.
• Self-motivated, collaborative approach and ability to thrive in a fast-paced environment.
• Ability to serve as a trusted advisor and work in partnership with others.
• Demonstrated ability to manage and drive multiple projects to completion.
• Excellent interpersonal skills and ability to work with all levels of management.
• Exceptional organizational skills, prioritization, and follow-through on commitments.
• Good judgment, flexibility, and agility.

Nice To Haves

• Proficiency with a business and travel expense system such as iTrips, Concur, or similar.
• Experience planning and providing logistical support for meetings and events.
• Effective networking skills to find solutions to a wide range of issues.
• Experience supporting international business needs.
• Experience supporting senior-level management or customers in a dynamic program environment.

Responsibilities

• Participate in weekly Executive Level Team meetings and maintain a record of events.
• Provide general administrative support for office staff.
• Coordinate quarterly site All Hands meetings.
• Support leadership and staff with company and customer meetings.
• Partner with Facilities and Reception to arrange meeting rooms and facilities.
• Work with IT on computer assistance and setup for new employees.
• Coordinate events by contacting caterers, vendors, and equipment suppliers.
• Arrange offsite meetings and secure meeting facilities as needed.
• Maintain the Senior Staff calendar with daily and weekly updates.
• Maintain Strike Operations organization charts.
• Maintain employee and contractor email lists.
• Order and maintain company cell phone inventory in response to manager requests.
• Maintain the company telephone and cell phone list and distribute weekly updates.
• Order, maintain, and distribute office supplies, business cards, stationery, and related materials.
• Order NG Corporate Values/Deployable Behavior Principles badge cards as needed.
• Maintain the copier in the executive office area, keep supplies available, and keep the area clean.
• Support employees' domestic travel needs, including flights, car rentals, and hotels.
• Use business software to prepare correspondence, reports, presentations, agendas, and meeting minutes.
• Receive, screen, and direct incoming calls, visitors, mail, and email.
• Maintain files, records, calendars, and diaries.
• May arrange business travel, coordinate meeting arrangements, and track expenses.

Benefits

• Health insurance coverage.
• Life insurance.
• Disability insurance.
• Savings plan.
• Company-paid holidays.
• Paid time off (PTO) for vacation and/or personal business.
• Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus.
• Employees in Vice President or Director positions may be eligible for long-term incentives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED