Executive Administrative Assistant

NextEra Energy • West Palm Beach, FL

1d

About The Position

FPL Energy Services is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide dedicated support to the Vice President and General Manager of the FPL Offerings organization. This highly visible role requires sound judgment, professionalism, attention to detail, and the ability to manage competing priorities in a fast-paced environment. The successful candidate will act as a trusted business partner, anticipate needs, handle confidential information discreetly, and coordinate effectively with stakeholders across the organization. The role also provides direct secretarial and administrative support to executives, requiring confidentiality, tact, and diplomacy.

Requirements

• High school diploma or GED.
• At least 4 years of experience.
• Advanced proficiency in Microsoft Office applications.
• Ability to exercise judgment, professionalism, and discretion with confidential information.
• Ability to manage multiple priorities with minimal supervision.
• Experience using AI-powered productivity tools and applications.
• Strong organization and communication skills.

Nice To Haves

• Associate's degree.
• Decision-making skills.
• Effective written communication skills.
• Effective verbal communication skills.
• Adaptability.
• Organization skills.

Responsibilities

• Manage the Vice President’s Outlook calendar, email communications, scheduling needs, and related priorities.
• Coordinate executive appointments, meetings, and travel arrangements.
• Partner with administrative staff and business leaders to manage competing priorities and keep critical meetings and deliverables on track.
• Develop, edit, and format presentations, reports, and other executive communications.
• Use AI-powered productivity tools and applications to streamline workflows, improve efficiency, and support business deliverables.
• Plan and coordinate logistics for strategic meetings, conferences, and leadership events.
• Coordinate monthly strategic and other management meetings, including agendas, materials, logistics, and follow-up activities.
• Prioritize requests, resolve issues, and facilitate cross-functional collaboration using independent judgment.
• Serve as an administrative liaison across departments, communicate decisions, coordinate follow-up actions, and support business priorities.
• Draft, review, and manage confidential correspondence and sensitive documents.
• Prepare and process expense reports and other administrative documentation accurately and promptly.
• Receive, screen, and direct incoming calls, visitors, mail, and email.
• Maintain confidentiality and adapt to changing priorities and direction.
• Perform other job-related duties as assigned.

Benefits

• NextEra Energy offers a wide range of benefits to support employees and their eligible family members; specific benefits are not detailed in the posting.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED