Executive Administrative Assistant

Equifax • St. Louis, MO

4d • Hybrid

About The Position

Equifax is seeking an Executive Administrative Assistant to provide strategic operational partnership to the Senior Vice President of Human Resources for Workforce Solutions. This role involves managing executive workflows, high-impact business reviews, and sensitive financial deliverables. The position serves as a central communication link across senior leadership, driving operational efficiency, streamlining cross-functional alignment, and ensuring seamless collaboration across the organization. This role is located in St. Louis, MO (Clayton).

Requirements

• 5+ years of progressive executive support experience supporting Senior Vice Presidents or C-suite executives.
• Business acumen and working alongside senior leadership managing workflows around fiscal calendars or similar experience.
• Advanced proficiency in an Office Productivity Suite like Google Suite or Microsoft Office and digital collaboration platforms.
• Proven expertise managing complex, multi-time-zone calendar logistics and executive travel planning.
• Demonstrated experience handling highly confidential financial, strategic, and personnel information with integrity.
• Excellent verbal and written communication skills, with a track record of interacting effectively across cross-functional leadership teams.
• Experience working in a hybrid office environment and utilizing various communication technologies.

Nice To Haves

• Direct background supporting senior leadership within financial services, FinTech, or HR technology sectors.
• Advanced proficiency in Google Workspace applications (Google Calendar, Gmail, Google Docs, Google Sheets, Google Slides)
• Hands-on experience utilizing enterprise AI productivity tools (such as Google Gemini, NotebookLM, or Workspace Studio) to automate document preparation, meeting summaries, and administrative workflows.
• Demonstrated success leading process optimization initiatives that streamline team communications and project tracking systems

Responsibilities

• Deliver strategic, high-level administrative and operational partnership to the SVP HR, proactively triage daily priorities, track executive action items, and ensure preparation for key financial milestones and business reviews.
• Drive master executive calendar logistics across multi-time-zone internal and external stakeholders, balancing competing priorities and protecting strategic deep-work time.
• Synthesize data into polished executive presentations, status dashboards, and briefing materials for quarterly and monthly business reviews.
• Coordinate complex end-to-end domestic and international travel, including itineraries, visas, and logistics. Drive expense management and invoice processing workflows to ensure compliance and budget tracking.
• Work with total discretion while managing high-visibility inquiries, screening confidential communications, and handling sensitive financial and strategic information.
• Spearhead logistics for leadership conferences, town halls, and high-profile stakeholder events, managing venue setup, audio/visual technology, and content distribution.
• Leverage modern enterprise technology and process improvement methodologies like Gemini and AI to optimize workflows and administrative frameworks.

Benefits

• Comprehensive compensation and healthcare packages
• 401k matching
• Paid time off
• Organizational growth potential through our online learning platform with guided career tracks

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed