Executive Administrative Assistant

THE SALVATION ARMY•Louisville, KY

5d•$25 - $31•Onsite

About The Position

This position is responsible for providing comprehensive administrative, project, and event management support to the General Secretary and Divisional Secretary for Program. This role involves managing complex administrative operations, coordinating divisional events and training, maintaining digital resource platforms, and supporting leadership communications. The goal is to ensure the efficient execution of departmental processes while maintaining confidentiality, accuracy, and alignment with organizational standards.

Requirements

High school diploma or GED is required.
Six years of progressively responsible experience performing administrative work in a general office or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Nice To Haves

An associate degree from a technical or vocational school supplemented by business or administrative assistant courses, and computer database training is strongly preferred.

Responsibilities

Composes, prepares, and processes a wide variety of documents of a confidential, complex, and technical nature, including proposals, sermons, briefs, reports, statistics, budgets, forms, invoices, agendas, and schedules.
Records and distributes meeting minutes, ensuring accuracy, completeness, and timeliness.
Serves as a liaison between departments and leadership (General Secretary and Divisional Secretary for Program), responding to inquiries, researching information, and providing accurate and timely communication.
Manages sensitive and confidential matters in accordance with organizational standards.
Coordinates and manages all aspects of Salvation Army conferences, seminars, special meetings, and divisional events, including preparation of forms, agreements, registrations, schedules, and staff assignments.