Executive Administrative Assistant

SAIC•Chantilly, VA

6d•Onsite

About The Position

Ohana is seeking an Administrative Assistant located in Chantilly, Virginia. The position performs a variety of administrative duties providing mission support in one or more functions or business areas within NRO Directorates. Work ranges from transactional tasks to complex assignments requiring a high degree of autonomy and latitude in planning, organizing, and decision-making.

Requirements

TS/SCI with Poly clearance.
High school diploma and 6 years of experience.
Strong interpersonal skills.
Detail-oriented.
Ability to communicate effectively and concisely using styles and techniques appropriate to the audience.
Ability to participate productively as a contributing team member.
Proficiency with Microsoft Office and standard computer applications, and ability to learn customer collaboration tools.
Knowledge of proper English usage, spelling, grammar, punctuation, and sentence structure to ensure written materials are complete, succinct, and correctly formatted.
Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance.

Responsibilities

Maintain appointment schedules for office chiefs and deputy chiefs.
Answer routine telephone calls, direct calls, and take messages.
Greet office visitors.
Retrieve, sort, and distribute incoming mail and other publications or documents.
Arrange delivery of outgoing mail and packages with the mailroom.
Prepare travel and training arrangements and process travel and training accounting and vouchers for office managers.
Draft, proofread, edit, and coordinate official office correspondence.
Draft standard operating procedures, spreadsheets, presentations, and reports.
Maintain program records, filing, storage, and archival materials as appropriate.
Administer databases and spreadsheets, including managing user accounts and access, creating reports, and performing updates.
Prepare recall rosters and maintain office organization charts.
Manage routine website content updates and coordinate more complex website changes with the web and graphics team.
Assist with planning, scheduling, organizing, and executing meetings, events, conferences, and off-sites.
Support TIER actions by assigning actions to appropriate divisions or branches, following up, coordinating responses for senior management review, providing status reports, and participating in Enterprise-wide TIER meetings as required.
Coordinate office renovations and relocation activities.
Recommend innovative processes to improve office efficiency and effectiveness.
Maintain Directorate supply stock by monitoring supply levels and ordering supplies and equipment as needed.
Participate in meetings and events and, when needed, serve as recorder.
Provide administrative backup support for other offices within the Directorate.