Executive Administrative Assistant

American Electric Power • Austin, TX

1d

About The Position

The Executive Administrative Assistant performs varied administrative duties and designated administrative functions for an assigned executive, maintaining a close and highly responsive relationship with the day-to-day activities of the assigned function. The role works independently under general supervision and guidance, maintains strict confidentiality regarding records, documents, and information about executive plans and decisions, and relieves the executive of designated administrative details. The assistant exercises judgment and makes decisions within the scope of authority. The position typically reports to executives in salary grade 14 and above.

Requirements

• High school graduation or equivalent education and/or experience.
• At least 5 years of diversified, thorough experience gained in various areas within the organization, or similar administrative experience.
• Computer/PC competency.
• Experience using general administrative office procedures and practices.

Nice To Haves

• Some college and/or office administrator training.

Responsibilities

• Stay informed about Company policies and practices relating to the executive office to make administrative decisions within approved programs.
• Relay messages and instructions to subordinates as requested and follow up on pending matters, including information requests and proposals for action.
• Answer inquiries and screen telephone calls, visitors, and incoming mail.
• Direct technical inquiries to appropriate personnel and respond to questions or provide information as required.
• Compile and prepare correspondence and reports from general instructions, using independent judgment to follow through on assigned projects.
• Inspect papers, Company documents, and calculations for accuracy and consistency of information flowing through the executive office.
• Establish and maintain document retrieval systems.
• Plan appointments, meetings, and travel arrangements, and maintain an accurate calendar.
• Maintain strict confidentiality of records, documents, and information concerning executive plans and decisions.

Benefits

• A comprehensive benefits package intended to support and enhance employee well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED