Executive Administrative Assistant

Suja Life•Oceanside, CA

7d•$90,000 - $110,000•Hybrid

About The Position

The Executive Administrative Assistant is a trusted partner to Suja Life’s Chief Executive Officer and Executive Leadership Team, providing proactive, highly organized, and confidential administrative support. The role helps executive leaders operate effectively by managing executive time, priorities, communications, and logistics with precision and discretion. It requires strong judgment, anticipation, and professionalism in a fast-paced, highly visible setting. The role is expected to be on-site approximately two days per week, with additional in-office days as needed. It typically functions in an office environment and may require occasional work at night or on weekends to support the executive team.

Requirements

At least 5 years of experience supporting senior executives in a fast-paced corporate environment.
Demonstrated success managing complex executive calendars and coordinating high-stakes meetings.
Exceptional organizational skills, attention to detail, and ability to manage multiple priorities simultaneously.
Strong written and verbal communication skills with executive-level polish.
High proficiency in Microsoft Office and collaboration tools, including Outlook, Teams, PowerPoint, and Excel.
Ability to work independently, anticipate needs, and adapt in a dynamic environment.
Sound judgment and discretion when handling sensitive information.
Ability to take ownership, anticipate needs, and represent the CEO and Executive Leadership Team professionally and credibly.
Ability to thrive amid shifting priorities and evolving business needs and build partnerships across the executive team and broader organization.

Nice To Haves

Public company experience.

Responsibilities

Manage complex, dynamic calendars for the CEO and Executive Leadership Team, balancing internal priorities with external commitments.
Coordinate leadership team meetings, Board-adjacent sessions, earnings-related activities, and cross-functional reviews.
Arrange virtual and in-person meeting logistics, including agendas, materials distribution, conference rooms, and follow-up.
Anticipate scheduling conflicts and recommend solutions that optimize executive effectiveness and decision-making.
Provide direct administrative support to the CEO, with heightened attention to confidentiality, accuracy, and responsiveness.
Coordinate logistics for Board-related activities, executive offsites, earnings preparation, and other time-sensitive CEO priorities.
Manage access, requests, and competing priorities as a trusted gatekeeper.
Support preparation and coordination of executive communications and briefing materials as directed.
Provide day-to-day administrative support to Executive Leadership Team members and promote consistency across executive operations.
Assist with presentations, reports, and executive correspondence.
Coordinate executive travel arrangements and itineraries as needed.
Track action items and follow-ups from executive meetings to support accountability and execution.
Support executive administrative operations, including conference room scheduling, meeting logistics, and executive office coordination.
Partner with the CAO’s organization on special projects, executive initiatives, and administrative process improvements.
Maintain organized digital and physical filing systems for executive materials.
Coordinate executive administrative workflows and ensure professionalism and consistency.
Provide day-to-day oversight and support of a direct report, including task delegation, coaching, and performance feedback.
Handle sensitive and confidential information with discretion, professionalism, and sound judgment.
Maintain professionalism and discretion in interactions with executives, Board members, and external stakeholders.
Perform similar and incidental duties as required.