Executive Administrative Assistant

RED CAT HOLDINGS • West Palm Beach, FL

2d • Onsite

About The Position

The Executive Administrative Assistant provides high-level administrative support to the Blue Ops executive leadership team, helping ensure efficient operations and professional communications. The role manages complex calendars, coordinates meetings and travel, prepares executive correspondence and presentations, and serves as a trusted internal and external liaison. The ideal candidate is proactive, detail-oriented, and able to handle sensitive information discreetly in a fast-paced aerospace startup environment.

The position is based in West Palm Beach, Florida. It requires successful completion of a post-offer background check. The role also involves access to hardware, software, technology, or technical data controlled under ITAR and EAR. Candidates for work subject to these restrictions must provide proof of U.S. citizenship or permanent residence and must not require sponsorship for export-restricted work authorization. The company participates in E-Verify.

Requirements

• At least 3 years of experience supporting senior executives or C-level leadership in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong organizational skills and the ability to multitask and prioritize effectively.
• Professionalism and discretion in handling sensitive and confidential information.
• Proficiency in Microsoft Office Suite, Google Workspace, and online scheduling tools.
• Comfort interfacing with internal executives, clients, and external partners.
• Ability to sit or stand at a desk and work on a computer for extended periods.
• Successful completion of a post-offer background check.
• For work subject to ITAR/EAR restrictions, proof of U.S. citizenship or permanent residence and no need for sponsorship for export-restricted work authorization.

Nice To Haves

• Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
• Experience in a startup, high-tech, aerospace, or defense environment.
• Familiarity with executive scheduling software and expense submittal software.
• Experience supporting finance, HR, or legal administrative needs.
• Ability to work independently, anticipate needs, and take initiative.
• Understanding of ITAR/EAR sensitivity and secure document handling.

Responsibilities

• Manage and coordinate calendars, appointments, meetings, and travel for executive leaders.
• Prepare internal and external communications, including emails, memos, reports, and presentations.
• Organize and prioritize incoming information and requests, ensuring timely responses or delegations.
• Facilitate executive meetings, including agenda creation, note-taking, and follow-up tracking.
• Coordinate logistics for board meetings, investor visits, and key customer engagements.
• Maintain and organize files, records, and confidential documents.
• Assist with expense reporting, procurement of supplies, and coordination with vendors.
• Support office events, company-wide communications, and executive-level project coordination.
• Represent Blue Ops leadership professionally in communications and interactions with internal teams, partners, and stakeholders.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed