Executive Administrative Assistant

SAIC•Chantilly, VA

5h•Onsite

About The Position

Ohana is seeking an Administrative Assistant located in Chantilly, Virginia, to perform a variety of administrative duties supporting mission functions or business areas within the NRO Directorates. Work may range from transactional duties to complex tasks requiring autonomy and latitude in planning, organizing, and decision-making. The role supports office chiefs, deputy chiefs, office managers, and other Directorate offices. The employer is SAIC, a mission integrator serving defense, space, intelligence, and civilian markets.

Requirements

Top Secret/Sensitive Compartmented Information (TS/SCI) clearance with polygraph.
High school diploma and 6 years of experience.
Strong interpersonal skills.
Detail-oriented.
Ability to communicate effectively and concisely using styles and techniques appropriate to the audience.
Ability to contribute productively as a member of a team.
Proficiency with Microsoft Office and standard computer applications, and ability to learn customer collaboration tools.
Knowledge of English usage, spelling, grammar, punctuation, and sentence structure to prepare and review complete, succinct, correctly formatted written materials.
Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance.

Responsibilities

Maintain appointment schedules for office chiefs and deputy chiefs.
Answer routine telephone calls, direct calls, and take messages.
Greet office visitors.
Retrieve, sort, and distribute incoming mail and publications or documents.
Arrange delivery of outgoing mail and packages with the mailroom.
Prepare travel and training arrangements and process related accounting and vouchers for office managers.
Draft, proofread, edit, and coordinate official office correspondence.
Draft standard operating procedures, spreadsheets, presentations, and reports.
Maintain program records, filing, storage, and archives as appropriate.
Administer databases and spreadsheets, including managing user accounts and access, creating reports, and performing updates.
Prepare recall rosters and maintain office organization charts.
Manage routine website content updates and coordinate more complex changes with the web and graphics team.
Assist with planning, scheduling, organizing, and executing meetings, events, conferences, and off-sites.
Support TIER actions by assigning actions to appropriate divisions or branches, following up, coordinating non-conflicted responses for senior management review, providing status reports, and participating in Enterprise-wide TIER meetings as required.
Coordinate office renovations and relocation activities.
Recommend processes to improve office efficiency and effectiveness.
Monitor Directorate supply levels and order supplies or equipment as needed.
Participate in meetings and events and, when needed, serve as recorder.
Provide administrative backup support to other Directorate offices.