Executive Assistant

Cherokee Federal•Washington, DC

17h•Onsite

About The Position

Cherokee Federal is seeking Executive Assistants at Levels I, II, and III to support CA/PPT leadership and functional offices. Under the anticipated contract, the team will provide professional, administrative, analytical, and program management support to strengthen headquarters operations and help leaders make informed decisions. The role requires sound judgment, initiative, tact, strong organizational skills, the ability to manage competing priorities and coordinate with stakeholders, discretion with sensitive information, and reliable follow-through. The scope and independence of work vary by level. Executive Assistant I provides daily executive support, including calendar management, call screening, correspondence routing, travel coordination, document preparation, records maintenance, meeting and event coordination, stakeholder and vendor coordination, and workflow improvement. Executive Assistant II provides specialized administrative and project support to functional units. The role monitors project activities, milestones, and financial information; analyzes information and prepares complex briefings and recommendations; coordinates assignments and stakeholder input; plans events; supports office relocations; and maintains accurate records and workflows. Executive Assistant III provides senior executive support, including complex calendar management, schedule briefings, domestic and international travel coordination, executive correspondence and briefing preparation, inquiry prioritization, project and commitment tracking, event planning, confidential records maintenance, and oversight of daily administrative workflows, quality, and deadlines. The position is contingent upon contract award.

Requirements

Level I: At least three years of relevant professional experience and a bachelor’s degree, or at least seven years of relevant professional experience.
Level II: At least six years of relevant professional experience and a bachelor’s degree, or at least ten years of relevant professional experience.
Level III: At least nine years of relevant professional experience and a bachelor’s degree, or at least thirteen years of relevant professional experience.
Active Secret personnel security clearance.
Strong computer skills and in-depth knowledge of Microsoft Word, Excel, PowerPoint, and SharePoint.
Knowledge of standard office administrative practices.
Exceptional interpersonal skills.
Sound judgment, initiative, tact, strong organizational skills, and discretion when handling sensitive information.

Nice To Haves

Experience supporting senior executives in a federal headquarters or comparable setting.
Ability to manage complex calendars, travel, and correspondence; coordinate projects and commitments across stakeholders; plan leadership events; handle sensitive information with discretion; and improve administrative processes using Microsoft Office and SharePoint.

Responsibilities

Manage executive calendars and appointments, resolve scheduling conflicts, and adjust plans as priorities change.
Screen calls; route correspondence and requests; and track responses and assigned actions.
Coordinate travel, including cost and per diem estimates, itineraries, lodging, transportation, post-travel vouchers, destination contacts, changes, and documentation, as applicable to the level.
Prepare and edit reports, correspondence, presentations, briefings, background materials, and other documents.
Maintain executive records and reference materials in accordance with confidentiality requirements and office policies.
Coordinate meetings, conferences, and events, including agendas, logistics, materials, and minutes.
Coordinate with staff, stakeholders, and vendors to keep executive activities moving.
Recommend workflow improvements and implement approved changes using Microsoft Office and SharePoint.
Provide specialized administrative and project support using independent judgment and initiative.
Monitor project activities, milestones, and financial information; maintain tracking tools; and flag issues requiring attention.
Collect and analyze information and prepare complex briefings, reports, presentations, and recommendations.
Coordinate administrative assignments, stakeholder input, documentation, decisions, and outstanding actions.
Plan events and support office relocation activities, including schedules, requirements, and logistics.
Provide schedule briefings and reminders to prepare leaders for key engagements.
Serve as a primary administrative point of contact, prioritize inquiries, and elevate matters requiring leadership attention.
Track executive projects, decisions, and commitments; obtain stakeholder updates; and follow through with responsible personnel.
Oversee daily administrative workflows, quality, and deadlines.