Executive Assistant

Copart•San Francisco, TX

8d•Onsite

About The Position

Copart is seeking a highly experienced and proactive Executive Assistant to provide high-level support to the Chief Innovation Officer. This strategic partner role enables leadership to focus on high-impact priorities by managing complex operations, communications, and cross-functional coordination. The ideal candidate thrives in a fast-paced, high-visibility environment and demonstrates sound judgment, autonomy, discretion, and professionalism. The role is located on-site in San Francisco, California. Copart is a global leader in online vehicle auctions and automotive remarketing services. It operates across multiple countries and serves Members worldwide. The company emphasizes operational excellence, an entrepreneurial mindset, integrity, ownership, innovation, and results, and is committed to diversity, inclusion, and collaboration.

Responsibilities

Manage complex executive calendars, balancing internal meetings, board-related activities, and external engagements.
Anticipate scheduling conflicts and proactively prioritize based on business needs.
Prepare briefings, agendas, and pre-read materials to ensure executives are well-prepared.
Serve as a key point of contact for internal and external stakeholders, including senior leaders and partners.
Draft, review, and manage communications on behalf of executives.
Maintain strict confidentiality across sensitive business matters.
Coordinate domestic and international travel, including multi-destination itineraries.
Organize high-level meetings, including Board meetings, leadership offsites, and investor events.
Ensure effective meeting preparation, execution, and follow-up.
Track priorities, action items, and deadlines across multiple functions.
Identify opportunities to improve workflows and increase operational efficiency.
Partner cross-functionally with HR, Finance, Legal, and other departments.