Executive Assistant

Duly Health and Care • Toms River, NJ

6d • $62,000 - $90,000

About The Position

Duly Health and Care is seeking a highly organized, proactive, and adaptable Executive Assistant to support three senior leaders. The Executive Assistant will serve as a strategic partner to leadership by managing complex schedules, driving follow-through on priorities, coordinating meetings and travel, and helping increase executive effectiveness in a fast-paced healthcare environment. The role calls for ownership, professionalism, responsiveness, sound judgment, and the ability to anticipate needs, manage competing priorities, communicate across the organization, and create structure in a dynamic setting.

Due to schedules, leadership meetings, and organizational events, the position requires flexibility to often work early mornings, evenings, and other off-hours as business needs arise. The compensation includes a base pay range of $62,000–$90,000, with actual pay determined by factors such as skills, experience, education, certifications, geographic location, and internal equity. Additional compensation may be available through shift differentials, bonuses, and other incentives. AI tools may be used in some portions of the candidate review process, but employment decisions will be made by a person.

Requirements

• At least 5 years of executive support experience, preferably supporting senior leadership.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to operate independently and proactively in a fast-paced environment.
• Strong critical-thinking, problem-solving, and follow-through skills.
• High level of professionalism, discretion, and accountability.
• Strong proficiency with Microsoft Office Suite and Outlook.
• Ability to work flexibly, often early mornings, evenings, and other off-hours as business needs arise.

Nice To Haves

• Executive support experience supporting senior leadership.

Responsibilities

• Manage complex executive calendars, meetings, travel, and shifting priorities.
• Coordinate leadership meetings, agendas, materials, action items, and follow-up.
• Proactively identify gaps, anticipate needs, and drive work forward with limited direction.
• Track priorities, commitments, and deliverables to ensure timely completion.
• Help hold stakeholders accountable for follow-through and execution.
• Triage requests and help prioritize competing demands.
• Draft professional communications and maintain strict confidentiality.
• Serve as a liaison across physicians, operational leaders, staff, and external partners.
• Attend meetings as needed to gather information, escalate issues, and support leadership effectiveness.
• Support leadership events and special projects.
• Maintain meeting notes, action-item trackers, and coordinated follow-up.
• Represent leadership with confidence, responsiveness, and professionalism.

Benefits

• Comprehensive medical, dental, and vision benefits, including healthcare navigation assistance.
• Mental health benefit at no cost.
• Employer-provided life and disability insurance.
• $5,250 tuition reimbursement per year.
• Immediate 401(k) match.
• 40 hours of paid volunteer time off.
• Culture committed to community engagement and social impact.
• Up to 12 weeks of parental leave at 100% pay and a financial benefit for adoption and surrogacy for non-physician team members once eligibility requirements are met.
• Additional compensation may be available through shift differentials, bonuses, and other incentives.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed