Executive Assistant

CVS Health•Hartford, CT

7d•$23 - $54•Hybrid

About The Position

CVS Health is hiring an Executive Assistant to provide administrative support to a high-level executive. The role is based in the Hartford, Connecticut office, with an expected in-office schedule of Tuesday through Thursday each week. The Executive Assistant will manage the executive’s calendar, communications, travel, meetings, expenses, and administrative needs, and will support department operations, team engagement, and special projects. The position requires composure, discretion, professional communication, strong planning skills, and openness to working additional overtime hours.

Requirements

At least 10 years of demonstrated success providing high-touch, adaptable, and proactive administrative support to senior executive leadership.
Proven ability to thrive in a fast-paced, high-pressure environment while managing shifting priorities and tight deadlines with speed, agility, and composure.
Meticulous attention to detail and commitment to accuracy in communications, scheduling, documentation, and reporting.
Advanced proficiency in Microsoft Office Suite, particularly for rapid scheduling and document turnaround.
Experience managing a high-level executive’s phone, calendar, work, and travel schedules using Microsoft Office and other tools.
Bachelor’s degree or equivalent work experience.
Ability and openness to work additional overtime hours.

Nice To Haves

Polished interpersonal skills and a highly accommodating, service-minded approach to senior executives and key stakeholders.
Strong organizational skills and ability to anticipate executive needs, identify critical action items, and pivot priorities on short notice.
High degree of discretion and ability to manage strictly confidential information with integrity.

Responsibilities

Proactively manage and coordinate the executive’s daily schedule, calendar, contacts, travel, meetings, conferences, and seminars.
Arrange and schedule meetings, maintain and update the calendar, assess the importance of meeting requests, and handle high-volume phone and email communications as a first line of defense.
Arrange travel accommodations and prepare detailed itineraries.
Process reimbursement and expense reports according to policy, track expenses, and follow up promptly.
Facilitate smooth communication and maintain credibility, trust, and support with senior management staff.
Prepare complex meetings and events, including audiovisual needs, room scheduling, telepresence, presentations, agendas, and materials; document notes, coordinate follow-up, and arrange refreshments.
Coordinate employee and consultant onboarding and offboarding, including hardware installation or repair requests and space planning.
Handle general office and administrative tasks, such as ordering supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, and deliveries.
Manage department files and electronic document systems, intranet sites, wikis, and web-based project management tools.
Edit presentations, agendas, spreadsheets, communications, databases, and reports.
Prioritize and track deliverables, project timelines, deadlines, and requests.
Participate in meetings, take and distribute notes to relevant stakeholders, provide weekly email updates, and draft and edit correspondence.
Manage designated special projects and assist other department members as needed.
Perform other duties as assigned and assist with special projects as needed.
Help develop and manage team-building and engagement activities.