Executive Assistant

Climate Lead•San Francisco, CA

16h•$130,500 - $145,000•Hybrid

About The Position

Climate Lead empowers philanthropic leaders to take immediate and far-reaching climate action, equipping new climate philanthropists with information and insights as an impartial guide. The Executive Assistant optimizes the work of the Chief Advisory Officer (CAO) and the VPs of Philanthropic Advising and Impact-First Investing. Reporting to the CAO, this role coordinates schedules, travel, and meeting logistics for the three Advisory Team leaders and supports the CAO’s daily work. The role has no managerial responsibilities. The Executive Assistant provides executive support to the CAO, including complex calendar management across global time zones, arranging travel and meeting logistics, preparing the CAO for commitments, communicating with stakeholders on the CAO’s behalf, maintaining organized files, processing expense reports, and supporting invoices and contracts. The role also develops systems and operational improvements for the Advisory team. In addition, the Executive Assistant manages the two VPs’ calendars, travel, and expense reports. The position is based in Climate Lead’s San Francisco, California office in a hybrid work environment. San Francisco Bay Area staff currently work in the office Tuesday through Thursday and typically work from home on the other days. The salary range is $130,500–$145,000.

Requirements

At least 7 years of high-level administrative work experience, including at least 4 years in a senior administrator or executive assistant role, or equivalent.
Past experience interacting with high-level leaders.
Excellent written and verbal communication skills.
Patience, flexibility, tact, discretion, and a high level of professionalism.
High proficiency in Google Workspace, including Gmail, Docs, Sheets, and Slides; Asana; and Salesforce CRM data entry and maintenance.
Ability to adapt in a fast-paced, sometimes ambiguous environment, take high-level direction, and work independently.
Strong ability to prioritize and manage others at all levels of the organization.
Highly organized and forward-thinking, including anticipating deadlines and conflicts.
Ability to handle sensitive matters with discretion, integrity, and confidentiality.

Nice To Haves

Experience coordinating and creating collaborative environments among organizations.
Experience working in a startup or fast-growth environment.
International work experience or experience supporting leaders working internationally.

Responsibilities

Manage the CAO’s calendar and time, including complex scheduling across global time zones, maintaining requested project time, and sharing scheduling information as appropriate.
Arrange the CAO’s domestic and international travel, meeting space, agendas, written materials, and documents.
Proactively provide or obtain background information to ensure the CAO is prepared for meetings, events, and trips.
Correspond with stakeholders and partners on behalf of the CAO, including participating in scheduling threads to support continuity and timely responses.
Keep electronic and paper files organized and current using Climate Lead’s systems.
Manage, complete, and process personal expense reports and the CAO’s expense reports; support the CAO with invoices and contracts.
Generate and implement ideas for systems, programs, and operational improvements supporting the Advisory team and CAO.
Manage the VP of Philanthropic Advising’s and VP of Impact-First Investing’s calendars and time, including complex scheduling across global time zones and sharing schedule information as appropriate.
Arrange domestic and international travel for the VP of Philanthropic Advising and the VP of Impact-First Investing.
Manage, complete, and process expense reports for both VPs.