Executive Assistant - (Fandango, GolfNow, and GolfPass)
About The Position
VERSANT is seeking a highly organized, proactive, and resourceful Executive Assistant to provide administrative and operational support to the SVPs of Fandango Marketing & Partnerships and DTC Services & Portfolio Marketing. The Executive Assistant will serve as a trusted administrative partner to both leaders, managing competing priorities, coordinating complex schedules, facilitating communications, and supporting the effective operation of their teams. The role enables the two senior leaders to focus on strategic priorities, business partnerships, marketing initiatives, and organizational goals. It requires exceptional judgment, discretion, attention to detail, a service-oriented mindset, strong ownership, and the ability to anticipate needs and build trusted relationships with stakeholders at all levels in a dynamic, fast-paced environment. The position is hybrid and requires contributing from VERSANT's Universal City, California office at least three days per week. The stated pay range is $28.84–$33.65 per hour. Compensation may also include benefits such as health insurance, retirement plans, and paid time off; these are described as potential additional forms of compensation and benefits, not guaranteed offerings.
Requirements
- Bachelor's degree.
- At least two years of professional experience; experience supporting senior executives or leadership teams is preferred.
- Experience supporting executives across multiple time zones and with distinct work styles is preferred.
- Strong organizational skills and the ability to manage multiple calendars, shifting priorities, and competing deadlines.
- Excellent written and verbal communication skills and professionalism when interacting with senior executives and external stakeholders.
- Exceptional attention to detail, sound judgment, and discretion when handling confidential or sensitive information.
- Ability to work independently, anticipate executive needs, solve problems proactively, and remain composed in a fast-paced environment.
- Strong initiative and follow-through, including the ability to identify problems, propose solutions, and complete work with minimal supervision.
- Flexibility with work hours when business needs require it.
- Strong interpersonal skills and a collaborative, service-oriented approach to supporting multiple teams.
- Proficiency with Microsoft Word, Outlook, PowerPoint, Excel, Adobe, Keynote, and SAP.
- Familiarity with standard office equipment.
Nice To Haves
- Experience providing administrative support to multiple senior executives simultaneously.
- Previous experience in media, entertainment, digital platforms, marketing, technology, an agency, or partnerships.
- Familiarity with calendar management, travel coordination, presentation software, and project management tools.
- Interest in digital entertainment services, consumer marketing, and strategic business partnerships.
Responsibilities
- Manage complex calendars and coordinate meetings and domestic and multi-time-zone travel logistics for two senior executives.
- Handle expenses, anticipate scheduling conflicts, and balance competing priorities across two executive offices.
- Serve as a primary administrative contact for internal and external stakeholders, facilitating professional, timely, and effective communication.
- Organize internal and external partner and client meeting logistics, including catering, IT, audiovisual, video conferencing, and team summit arrangements as needed.
- Prepare and distribute meeting materials and coordinate arrangements to support productive executive engagements.
- Maintain organized files, documents, project tracking tools, and office resources; support presentation creation and manage team subscriptions and periodic meeting notes.
- Support marketing, partnerships, and DTC-related initiatives through administrative coordination, preliminary research, information gathering, and follow-up on action items.
- Collaborate with administrative colleagues, business teams, and external partners to coordinate shared priorities, provide backup support, and ensure continuity across both executive offices.
- Communicate proactively and provide timely updates on schedules, priorities, and commitments.
- Identify process improvements, anticipate needs, propose solutions, and complete work with minimal supervision.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
