Manager, Executive Administration and Senior Executive Assistant

Roper St. Francis Healthcare • Ladson, SC

7d • Hybrid

About The Position

Reporting directly to the President & CEO of Roper St. Francis Healthcare, the Manager, Executive Administration and Senior Executive Assistant serves as a strategic administrative partner to the CEO, Board of Directors, and Executive Office. The position coordinates executive initiatives, Board governance activities, executive communications, government and community relations engagements, and administrative services across the Executive Office. It requires exceptional judgment, professionalism, discretion, and confidentiality to support effective execution of executive and organizational priorities.

The role is based at the Palmetto Commerce Parkway Office Park in Charleston, South Carolina, and is predominantly on-site, with flexibility to work from home when needed. It is scheduled for 40 hours per week on the day shift.

Requirements

• Bachelor’s degree.
• At least seven years of related professional experience.
• Three years of supervisory experience.
• Experience in project management.
• Skills in executive calendar and meeting management, Board governance administration, executive writing and presentation development, project and event management, workflow and process standardization, government and community stakeholder coordination, action-item tracking, Microsoft Office productivity tools, records, agenda and minutes preparation, and executive office operations management.
• Strong executive presence and professionalism, discretion and confidentiality, critical thinking and sound judgment, strategic prioritization, attention to detail, relationship building, clear written and verbal communication, adaptability and composure, collaborative leadership, and customer service orientation.

Nice To Haves

• Master’s degree in health administration, business administration, or a related field.

Responsibilities

• Provide high-level administrative and strategic support to the CEO by managing priorities, commitments, communications, scheduling, and activities.
• Plan and manage critical CEO meetings, including objectives, agendas, briefing materials, stakeholders, and logistics; track action items and follow-up.
• Develop, coordinate, and review executive correspondence, presentations, reports, speeches, talking points, briefing documents, and other communications.
• Coordinate Board of Directors and Board Committee meetings, retreats, orientations, agendas, minutes, presentations, governance materials, and follow-up actions; ensure timely preparation and distribution of information.
• Serve as a primary liaison with local government officials, governmental agencies, and community stakeholders in partnership with the Director of External Government Relations.
• Lead planning and execution of government relations, community relations, and executive events, coordinating logistics, communications, materials, executive participation, and post-event follow-up.
• Support the CEO's speaking engagements, community events, external meetings, and public-facing activities through logistical coordination and preparation of supporting materials.
• Lead and coordinate projects, operational initiatives, and special assignments on behalf of the CEO; collaborate across departments, monitor progress, resolve barriers, and support timely completion.
• Manage daily Executive Office operations and supervise Executive Assistants; establish and standardize workflows, policies, and administrative procedures, ensure support coverage, and recommend improvements.
• Represent the Office of the CEO in interactions with executives, Board members, physicians, employees, community leaders, government officials, and external stakeholders while maintaining professionalism, customer service, confidentiality, accuracy, and discretion.

Benefits

• Competitive pay, incentives, referral bonuses, and 403(b) with employer contributions when eligible.
• Medical, dental, vision, and prescription coverage; HSA/FSA options; life insurance; mental health resources; and discounts.
• Paid time off, parental and FMLA leave, and short- and long-term disability.
• Tuition assistance, professional development, and continuing education support.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager