Executive Assistant - PCPHSL Administration

University of Arkansas • Little Rock, AR

5d

About The Position

The Executive Assistant manages the Primary Care & Population Health Service Line (PCPHSL) Office and serves as a central liaison and initial point of contact for the Senior Service Line Administrator, Nursing Director, and Assistant Service Line Administrator. The role manages executive meetings with internal and external stakeholders and prepares itineraries for executive staff and guests.

The Executive Assistant also manages complex projects and medium-sized initiatives, identifying necessary resources and developing schedules to support timely implementation and execution of strategic plans and initiatives. The position provides high-level customer service and handles project coordination, communication, reporting, calendars, travel arrangements, and related administrative support. The role is a regular professional staff position with a day shift. Benefits eligibility is listed as no.

Requirements

• Bachelor's degree plus two years of administrative or related experience, or a high school diploma/GED plus six years of administrative or related experience.

Responsibilities

• Support executive-level projects and assignments at the direction of the Senior Service Line Administrator, Nursing Director, and Assistant Service Line Administrator.
• Promote, organize, assist with, and communicate about projects; develop timelines and affirm project goals.
• Manage daily project logistics and related communications.
• Ensure project documentation and communications are timely and organized.
• Manage project reporting, including tracking critical steps, outcomes, and deliverables.
• Provide a high level of customer service to stakeholders.
• Collect and consolidate data.
• Serve as a liaison among key stakeholders, staff, leadership, consultants, partners, visitors, and interdepartmental team members.
• Ensure information flows to and from the Senior Service Line Administrator, Nursing Director, and Assistant Service Line Administrator through forums, correspondence, speeches, conferences, retreats, and other venues.
• Understand organizational policies and procedures needed to ensure appropriate decision-making protocols are followed.
• Track and monitor projects, action items, strategies, and progress arising from the director.
• Initiate follow-up meetings and communications for key stakeholders as directed.
• Review correspondence and draft responses for the director, or forward correspondence to the appropriate person for response.
• Manage calendars and schedules as requested.
• Manage travel accommodations for service line leadership.
• Process travel reimbursements, ensuring proper documentation and compliance with UAMS guidelines.
• Assist with planning and coordinating assigned events.
• Manage executive meetings and prepare itineraries for executive staff and guests.
• Perform other duties as assigned.

Benefits

• Medical, dental, and vision plans are available for qualifying staff and family.
• Holiday, vacation, and sick leave.
• Education discount for staff and dependents (undergraduate only).
• Retirement contribution matched by UAMS up to 10%.
• Basic life insurance up to $50,000.
• Career training and educational opportunities.
• Merchant discounts.
• Concierge prescription delivery on the main campus when using the UAMS pharmacy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level