Executive Assistant II - Hospital Administration

Valleywise Health System • Phoenix, AZ

4d

About The Position

Valleywise Health is hiring an Executive Assistant II to support the FQHC CEO and leadership in Hospital Administration. The position provides executive-level administrative support in a dynamic, mission-driven healthcare environment, helping drive productivity, streamline operations, and support high-level initiatives. Duties include managing complex calendars, coordinating clinic activities, preparing professional communications, and proactively addressing challenges. The role works closely with executives and healthcare professionals and calls for collaboration, discretion, sound judgment, and a commitment to serving patients and the community.

Requirements

• Associate’s or bachelor’s degree in Business Administration or a related field, or an equivalent combination of training and progressively responsible experience that provides the required specialized knowledge and abilities.
• Five years of progressively responsible executive-level administrative assistant experience demonstrating the required knowledge, skills, and abilities.
• Ability to independently exercise sound judgment in managing workload and making decisions, including in situations without established direction or precedent.
• Considerable judgment and initiative in determining how to address non-routine situations.
• Professionalism, maturity, and tact when handling sensitive or confidential information.
• Strong interpersonal and customer service skills, with the ability to collaborate and build positive working relationships across all organizational levels.
• Acute attention to detail and ability to manage multiple assignments accurately, often under strict deadlines.
• Computer literacy and knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent communication skills, including discretion, diplomacy, and tact; clear and engaging verbal communication; and the ability to compose well-structured, grammatically correct written materials.
• Ability to convey a professional image and represent an executive appropriately with external customers.
• Ability to read, write, and speak effectively in English.
• A fingerprint clearance card may be required for work in an area designated as requiring one; if required, the actual card must be presented within 90 days of applying for the card.

Nice To Haves

• Experience in the health care industry.
• Arizona notary.

Responsibilities

• Manage complex calendars for senior leaders.
• Coordinate clinic activities.
• Prepare professional communications.
• Proactively identify and address challenges.
• Support productivity, operational efficiency, and high-level organizational initiatives.
• Represent the executive professionally in relationships with external customers, as appropriate.

Benefits

• Continuing education, advanced certifications, and exposure to the latest technologies.
• 100% matched pension retirement plan.
• Comprehensive health coverage.
• Paid time off.
• Robust compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree