Executive Administrative Assistant, Campus Administration

Colorado Mountain College-Glenwood Springs•Edwards, CO

7d•$61,318 - $68,141•Onsite

About The Position

Under the direction of a College Vice President, Unit Chief, Campus Vice President, or other Executive Officer, the Executive Administrative Assistant provides direct administrative support, oversight, communications coordination, and data on sensitive, confidential, and complex issues. The position supports a senior executive and campus or departmental objectives, using established procedures or developing solutions as needed. The role requires sound judgment, discretion, initiative, strong administrative and business knowledge, and the ability to work independently while coordinating a broad range of activities. The position monitors budgets and expenditures, supports purchasing and fiscal accountability, coordinates communications and schedules, prepares reports and meeting materials, conducts research, maintains records, and serves as a liaison to internal and external constituents. The position may supervise other staff and may require travel within the College district, altered work schedules, and occasional evening or weekend hours. Employees must perform assigned duties within Colorado and accurately report their work location. The position is not eligible for visa sponsorship; applicants must be authorized to work in the United States without current or future sponsorship. The College seeks applicants committed to working effectively with students, employees, and community members from all backgrounds. Each role contributes to the institution’s sustainability initiatives by fostering environmental stewardship and supporting sustainable practices in daily operations.

Requirements

Education and experience sufficient for the rigors of the position; examples include a bachelor’s degree and three years of related experience, an associate degree and five years of related experience, a high school diploma/GED and seven years of related experience, or equivalent education and experience.
Experience working with budgets, purchase orders, and accounts.
Knowledge of standard administrative and business methods and procedures, project management, English composition, Microsoft Office, automated systems, software, and office equipment.
Ability to work independently, set priorities, coordinate and monitor projects and activities, multitask, and meet deadlines.
Ability to handle sensitive, confidential, or difficult situations and maintain strict confidentiality with good judgment, discretion, and tact.
Effective oral and written communication skills and ability to read, write, speak, and understand English well.
Ability to establish and maintain cooperative working relationships.
Ability to operate office equipment and use computer applications, including word processing, spreadsheets, and electronic mail.
Analytical and problem-solving skills.
Applicants must be authorized to work in the United States without current or future visa sponsorship.
Must perform assigned duties within the State of Colorado and accurately report work location.
Successful completion of a background check, including a motor vehicle records report, is required.
Must adhere to College safety and compliance policies.

Nice To Haves

Bilingual English/Spanish or conversational language abilities.

Responsibilities

Serve as the primary staff person and liaison for a senior executive, providing administrative support, communications, research, and troubleshooting for complex situations.
Handle sensitive high-level contacts with initiative, discretion, diplomacy, and sound judgment.
Oversee administrative operations in support of campus and departmental objectives.
Monitor and track operating budgets and expenditures; prepare financial reports and reconciliations; identify variances; and collaborate with campus leadership and the Fiscal Manager on budget management.
Serve as the primary campus or departmental purchasing officer; coordinate procurement, obtain quotes, process purchase requests, review documentation and invoices, maintain records, develop vendor relationships, and ensure compliance with College purchasing procedures.
Collaborate with the Fiscal Manager on account coding, financial reporting, and fiscal accountability.
Respond to inquiries from faculty, staff, students, and the public.
Investigate issues and problems, draft responses, refer matters to appropriate staff, and provide follow-up.
Arrange, coordinate, and maintain schedules and calendars; monitor deadlines.
Coordinate meetings, events, projects, activities, and conference calls.
Support meetings by preparing background information and briefing materials, taking and distributing minutes, and coordinating follow-up actions.
Prepare, edit, and compose correspondence, reports, presentations, and other communications.
Maintain records, files, and confidential information in accordance with College requirements and retention standards.
Make travel arrangements and prepare and coordinate reimbursements.
Act as gatekeeper and liaison for the senior College executive, coordinating communication with internal and external constituents.
Conduct research; compile and summarize information; and participate in developing and implementing systems, special projects, programs, processes, reports, and publications.
Foster positive relationships with internal and external constituents regarding College programs, activities, policies, and procedures.
Perform other duties as assigned.

Benefits

Medical insurance
Dental insurance
Vision insurance
Life insurance
Pet insurance
Retirement contribution
Tuition reimbursement
Annual time off
Sick time
Mental health resources
Healthy lifestyle benefits
Affordable transitional housing may be available to the successful candidate, subject to eligibility and availability
Relocation, if applicable