Executive Administrative Assistant - Campus Services

Emory University•Atlanta, GA

2d•Onsite

About The Position

Provides administrative support to the highest level of administration within the organization, primarily board-approved or reviewed executives and central senior academic and administrative deans reporting to the Provost or Dean of the School of Medicine. Examples include a Dean of a College or School, Vice President, President, or Chief Executive Officer of an affiliate. The role handles meeting and conference logistics; prepares and monitors budgets and project proposals; researches and compiles information for reports and presentations, including charts and graphs; and manages office preparations. It maintains calendars for one or several executives, ensures appropriate preparation for daily activities, and may coordinate domestic or foreign travel arrangements. The position reviews correspondence, forwards it appropriately, and may respond on an executive’s behalf based on knowledge of the recipient’s views. The role leads meetings addressing operational issues and develops recommendations and action plans to resolve them. It also assists with administering and interpreting organizational and departmental policies and procedures. The position may supervise and schedule clerical and secretarial staff, initiate employee transaction paperwork, help investigate and resolve employee concerns, and act as a spokesperson for departmental inquiries. Other related responsibilities may be assigned. Tasks must be performed in person at an Emory University location; remote work is not an option, although Emory reserves the right to change this status with notice.

Requirements

Bachelor’s degree in business administration, communications, or a related field, and three years of office administration or senior secretarial experience; or an equivalent combination of experience, education, and training.
Previous experience with various personal computer software applications.
Positions in this classification may require the ability to type or keyboard 60 accurate words per minute.

Responsibilities

Handle meeting and conference logistics.
Prepare and monitor budgets and project proposals.
Research and compile information for reports and presentations, including preparing charts and graphs.
Manage office preparations.
Maintain calendars for one or several executives and ensure they are appropriately prepared for daily activities.
May coordinate domestic or foreign travel arrangements.
Review incoming correspondence, forward it appropriately, and potentially respond on an executive’s behalf.
Lead meetings addressing operational issues and develop recommendations and action plans to resolve them.
Assist in administering and interpreting organizational and departmental policies and procedures.
May supervise and schedule clerical and secretarial staff.
Initiate paperwork for employee transactions.
Assist in investigating and resolving employee issues or concerns.
May act as a spokesperson for departmental inquiries.
Perform related responsibilities as required.