Administrative Assistant - Español Campus

The Bay Church • Concord, CA

9d

About The Position

This is a part-time position working approximately 10 hours per week. The role involves supporting Sunday services, Small Groups, and special events by coordinating logistics, materials, and volunteers. Key responsibilities include managing calendars, meetings, volunteer schedules, classes, and counseling appointments. The position also entails creating and maintaining service plans, ministry databases, email lists, and administrative records, as well as responding to inquiries and coordinating room reservations and communication. A significant aspect of the role is preparing and translating ministry documents between English and Spanish, supporting volunteer recruitment and onboarding, and assisting the Campus Pastor with various administrative tasks. The role also contributes to improving ministry systems, organization, and communication.

Requirements

• Fluent in English and Spanish (written and verbal).
• Strong organizational, administrative, and communication skills with excellent attention to detail.
• Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
• Passion for serving people and building strong relationships with staff, volunteers, and attendees.
• Core competencies: Action Oriented, Customer Focus, Interpersonal Savvy, Time Management, Organizing.

Nice To Haves

• Prior experience with database management, word processing, and managing calendars is preferred.

Responsibilities

• Support Sunday services, Small Groups, and special events by coordinating logistics, materials, and volunteers.
• Manage calendars, meetings, volunteer schedules, classes, and counseling appointments.
• Create and maintain service plans, ministry databases, email lists, and administrative records.
• Respond to inquiries regarding services, events, classes, and ministries.
• Coordinate room reservations, ministry calendars, reminders, and follow-up communication.
• Prepare and translate ministry documents, forms, announcements, and communications between English and Spanish.
• Support volunteer recruitment, onboarding, scheduling, and communication.
• Assist the Campus Pastor with administrative tasks, service preparation, meeting coordination, and ministry follow-up.
• Help improve ministry systems, organization, and communication.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed