Executive Administrative Assistant

Keeley Construction • Saint Louis, MO

2d • Onsite

About The Position

Keeley Construction is hiring an Executive Administrative Assistant to support its President at the Corporate Headquarters in St. Louis, Missouri. The role provides high-level administrative and operational support to help execute business priorities. It calls for a proactive, highly organized professional who anticipates needs, facilitates communication across leadership teams, and supports accountability through coordination and follow-through. The ideal candidate demonstrates sound judgment and discretion and can navigate competing priorities in a fast-paced, growing organization.

Requirements

• Associate’s degree in Business Administration, Communications, or a related field preferred; equivalent professional experience is considered.
• 5–7 years of progressively responsible administrative experience, including at least 3 years supporting senior executives or C-suite leadership.
• Ability to manage complex executive calendars, competing priorities, and multiple initiatives in a fast-paced environment.
• Strong organizational, time-management, and problem-solving skills, with exceptional attention to detail.
• Excellent written and verbal communication skills, including experience preparing executive-level correspondence, presentations, and reports.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, Word, and Teams.
• Experience coordinating executive meetings, tracking action items, and supporting business reporting or performance scorecards.
• Ability to exercise independent judgment, anticipate needs, and take initiative with minimal supervision.
• Strong interpersonal skills and ability to build effective relationships and communicate professionally with people at all organizational levels.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Adaptability and flexibility in responding to changing business needs, priorities, and executive schedules.

Responsibilities

• Provide high-level administrative and operational support to the President as a trusted partner.
• Manage the President’s calendar, meetings, travel arrangements, and daily priorities.
• Anticipate executive needs and use sound judgment to manage schedules, communications, commitments, and competing priorities.
• Serve as a liaison between the President, executive leadership, business groups, and external stakeholders.
• Coordinate executive leadership meetings, including developing agendas, preparing materials, documenting decisions, and following up on action items.
• Coordinate business-group updates for enterprise scorecards, track key performance indicators, and support timely, accurate reporting.
• Monitor initiatives, deadlines, and leadership commitments, and follow up with stakeholders to support accountability and progress.
• Prepare, review, and organize executive presentations, reports, correspondence, and other materials.
• Facilitate communication and collaboration across departments to support alignment with the President’s priorities and organizational objectives.
• Coordinate special projects and strategic initiatives, tracking milestones, deliverables, and progress.
• Plan and coordinate executive meetings, leadership events, conferences, and other business activities.
• Identify opportunities to improve administrative processes, streamline workflows, and enhance executive and organizational effectiveness.
• Handle sensitive business matters and confidential information with professionalism, integrity, and discretion.
• Perform additional responsibilities and special assignments as needed to support the President and evolving business priorities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree