Administration - Executive Administrative Assistant 120-1001

Community Care • Tulsa, OK

2d

About The Position

The Executive Administrative Assistant provides administrative assistance to Executive Level Officer(s), including scheduling, travel arrangements, meeting preparation, report compilation, and special projects. The role supports private correspondence and maintains confidential files and records. It also provides administrative support to the department and assists with company activities as needed.

Requirements

• Proficiency with personal computers, Microsoft Office—especially Word—and graphics and scheduling software.
• Excellent oral and written communication skills, including the ability to keep accurate meeting minutes.
• Ability to establish and maintain effective working relationships with people at all company levels, including outside executives or disgruntled customers.
• Successful completion of a Health Care Sanctions background check.
• Successful completion of a Department of Insurance background check.
• Ability to converse and write fluently in English.
• High school diploma required.
• At least five years of related clerical or office administration experience.
• Strong organizational skills and the ability to prioritize multiple tasks while maintaining excellent attention to detail.
• Ability to interact professionally and discreetly with multiple levels of management while maintaining confidentiality.

Nice To Haves

• College degree or equivalent experience.
• At least four years working for an Executive Level Officer individual.
• Project management skills.

Responsibilities

• Schedule, coordinate, and organize meetings for Executive Level Officer(s).
• Transcribe and prepare correspondence, memorandums, reports, meeting minutes, and audiovisual presentations using Microsoft Word and graphics software or equipment.
• Organize, compile, distribute, and maintain confidential information, materials, and reports required for management review.
• Receive and screen telephone calls and serve as a contact for Executive Level Officer(s) as necessary.
• Coordinate travel arrangements for company personnel.
• Maintain department office supplies.
• Provide training and relief for the main switchboard.
• Assist committees with planning and organizing employee activities.
• Maintain and distribute materials.
• Represent CommunityCare’s brand and image through communication and interpersonal skills.
• Perform other duties as required.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED