SR. EXECUTIVE ASSISTANT - ADMINISTRATION

Aspirus Health•Duluth, MN

2d•Onsite

About The Position

Aspirus St. Luke’s is seeking a Senior Executive Assistant to join its Administration team in Duluth, Minnesota. With broad, general direction, the position provides complex, diverse, and confidential administrative support to the President, Vice-Presidents, and Board of Directors. The Senior Executive Assistant helps ensure that written and verbal information is communicated clearly and appropriately, coordinates activities and projects and supports their implementation, and serves as a resource and provides training for other staff members. The role requires comprehensive knowledge of company policies and practices. The position composes and edits correspondence and reports, establishes and maintains records including meeting minutes, coordinates and supports special projects, investigates information, and assists with other related activities. It requires excellent interpersonal and communication skills to establish and maintain positive internal and external working relationships. The role is full-time, 1.0 FTE (80 hours biweekly), with a day-only, eight-hour schedule and generally no weekend requirement.

Requirements

Bachelor’s degree.
Three years of secretarial experience, including at least two years in a health care setting.
Knowledge of basic communication skills and working with people.
Proficiency with Microsoft Office products, including Word, Excel, and PowerPoint.
Ability to communicate assertively and appropriately with employees and the general public.
Ability to operate duplicating equipment; spell and use good English; understand and carry out oral and written instructions; maintain organized records, files, and reports; maintain confidentiality; prioritize and meet deadlines; and manage numerous details and interruptions accurately and promptly.
Intermediate reading skills, including the ability to read and interpret operating and maintenance instructions and procedure manuals.
Intermediate writing skills, including the ability to write routine reports, correspondence, or procedures.
Intermediate speaking skills, including the ability to present information effectively one-on-one, in small groups, or before groups.
Intermediate mathematical skills, including arithmetic, calculating figures and amounts, computing rates, ratios, and percentages, interpreting bar graphs, and applying basic algebra and geometry concepts.
Intermediate reasoning skills, including applying common sense to written, oral, or diagrammed instructions and addressing problems involving several concrete variables in standardized situations.
Ability to talk, hear, sit, and reach during an eight-hour period.

Nice To Haves

Executive assistant experience.

Responsibilities

Provide complex, diverse, and confidential administrative support to the President, Vice-Presidents, and Board of Directors.
Communicate written and verbal information clearly and appropriately.
Coordinate activities and projects and ensure their implementation.
Serve as a resource and provide training for other staff members.
Compose and edit correspondence and reports.
Establish and maintain records, including meeting minutes.
Coordinate and support special projects.
Investigate information and provide assistance with related activities.
Maintain positive internal and external working relationships.
Maintain organized records, files, and reports; preserve confidentiality; and prioritize work to meet deadlines.