Sr. Executive Assistant
About The Position
Lucid is hiring an Executive Assistant to work 100% onsite at its Newark, California headquarters, supporting VP-level and other senior leaders as needed. The role operates in a fast-paced environment and requires flexibility, initiative, resourcefulness, efficiency, professionalism, and strict confidentiality. The assistant will need to understand Lucid's corporate structures and build strong relationships throughout the organization while supporting a diverse group and managing multiple priorities with organization, communication, focus, and attention to detail. The Executive Assistant serves as a strategic partner to VP-level leaders, translating their priorities into coordinated team and cross-functional execution. The role owns complex calendars; coordinates leadership meetings, reviews, and engagements; prepares and follows up on materials; drafts executive communications and presentations; manages sensitive interactions with internal, external, and cross-functional stakeholders; anticipates needs and resolves issues; and oversees domestic and international travel and expenses. The role also handles confidential operational, financial, and personnel information, partners with other Executive Assistants, and improves support processes, workflows, and tools. The position offers exposure to senior leadership decisions and cross-functional operations, with potential to expand support to additional leaders or initiatives and help scale executive-support practices. It can provide a foundation for senior executive support, lead EA, or Chief of Staff-adjacent career paths.
Requirements
- 5–10+ years of Executive Assistant experience, including direct support of VP-level executives.
- A strategic, anticipatory mindset and demonstrated experience supporting VP-level leaders in complex organizations.
- Ability to exercise discretion and sound judgment when handling confidential business, financial, and organizational matters.
- Strong executive presence and credibility when engaging with senior leaders and cross-functional partners.
- Ability to thrive in fast-paced, high-expectation environments while remaining composed and solutions-oriented.
- Exceptional prioritization and organizational skills, with agility to manage changing priorities and competing demands.
- Proactive problem-solving approach, including identifying issues early and acting decisively.
- Strong relationship-building skills and ability to collaborate across departments and levels.
- BA/BS degree or equivalent professional experience.
- Excellent written and verbal communication skills, including executive-level writing and presentation support.
- Precision, follow-through, and attention to detail.
- Advanced proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
- Ability to maintain confidentiality, operate with urgency, and consistently meet deadlines.
- Authorized to work for any employer in the United States and able to pass a comprehensive background check.
Nice To Haves
- Experience supporting senior leaders in Finance, Operations, Product, or similar functions.
- Experience in a public company or large, complex organization.
Responsibilities
- Serve as a trusted strategic partner to VP-level leaders, aligning priorities within the function and translating them into coordinated team and cross-functional execution.
- Own and manage complex executive calendars, exercising independent judgment within defined leadership priorities.
- Coordinate leadership meetings, reviews, and engagements, ensuring preparation, materials, and follow-through while maintaining confidentiality.
- Draft, edit, and refine executive-level communications, presentations, and materials requiring discretion, accuracy, and contextual understanding.
- Act as a key point of contact for senior leaders, cross-functional partners, and external stakeholders, managing sensitive communications professionally and tactfully.
- Anticipate VP leaders' needs, identify risks, gaps, and opportunities, and resolve issues before escalation.
- Manage domestic and international travel logistics and expenses, applying judgment about cost, timing, and executive preferences.
- Handle confidential operational, financial, and personnel-related information with discretion and integrity.
- Represent senior leadership professionally in internal and external interactions.
- Partner with other Executive Assistants to maintain alignment, coverage, and consistent leadership support across functions.
- Assess and improve executive-support processes, workflows, and tools to enhance efficiency and scalability.
Benefits
- Medical, dental, and vision insurance.
- Life and disability coverage.
- Paid time off, paid holidays, and paid sick leave.
- 401(k) retirement plan.
- Eligible employees may participate in the company's equity program and/or discretionary annual cash incentive program.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
