Sr. Executive Assistant

Thermo Fisher Scientific • Waltham, MA

3d • $100,000 - $130,000 • Onsite

About The Position

The Sr. Executive Assistant supports the Group President of Thermo Fisher Scientific’s Bioprocessing Group. This role provides high-level executive support in a fast-paced, highly matrixed global organization, requiring exceptional organization, executive presence, sound judgment, discretion, and the ability to anticipate needs and manage competing priorities. The position is on-site in Waltham, Massachusetts; relocation assistance is not provided. Candidates must be legally authorized to work in the United States without sponsorship and pass a comprehensive background check, including drug screening.

The successful candidate will help the Group President and broader leadership team operate effectively by managing priorities, communication, schedules, meetings, travel, and administrative processes. The role also supports leadership initiatives and serves as a mentor and collaborative resource for executive assistants across the group. The schedule is standard Monday through Friday, and the work environment is an office.

Thermo Fisher Scientific describes its mission as helping customers make the world healthier, cleaner, and safer. The company offers competitive remuneration, a potential annual incentive bonus, career and development prospects, and a comprehensive Total Rewards package.

Requirements

• High school diploma required.
• At least 8 years of progressive executive administrative experience, including substantial experience directly supporting senior executives in a complex professional environment.
• Exceptional calendar management skills, including management of complex schedules, competing priorities, and frequent changes.
• Extensive experience coordinating complex domestic and international executive travel.
• Exceptional judgment, discretion, tact, and diplomacy when handling confidential information and sensitive business matters.
• Proactive, resourceful approach, including the ability to anticipate executive needs, identify potential issues, and independently determine solutions.
• Exceptional organizational and time-management skills, with the ability to manage multiple high-priority activities while maintaining attention to detail.
• Excellent written and verbal communication skills and the ability to communicate professionally with senior executives and internal and external stakeholders.
• Strong executive presence and interpersonal skills, including the ability to build trusted relationships across functions, businesses, and organizational levels.
• Adaptability and composure in a fast-paced environment where priorities and schedules may change with limited notice.
• Expert proficiency with Microsoft Outlook, PowerPoint, Word, Excel, and Teams.
• Must be legally authorized to work in the United States without sponsorship.
• Must be able to pass a comprehensive background check, including drug screening.

Nice To Haves

• Associate’s or Bachelor’s degree preferred.
• Demonstrated success supporting C-suite, Group President, or comparable senior executive leadership strongly preferred.
• Experience operating within a large, global, highly matrixed organization; experience supporting geographically dispersed leadership teams is highly valued.

Responsibilities

• Serve as a trusted partner to the Group President by anticipating needs, identifying priorities, and managing time, commitments, and key deliverables.
• Own and strategically manage a complex, high-volume executive calendar; prioritize meetings, resolve conflicts, and protect time for critical business priorities.
• Coordinate executive meetings, leadership sessions, business reviews, customer engagements, and other events, including preparation, materials, logistics, and follow-through.
• Manage complex domestic and international travel, including itineraries, accommodations, transportation, and contingency planning.
• Facilitate communication between the Group President and senior leaders, employees, customers, and external stakeholders while handling sensitive matters discreetly.
• Screen and prioritize meeting requests, correspondence, and inquiries; address matters independently when appropriate and ensure critical issues receive timely attention.
• Prepare, coordinate, and review executive presentations, correspondence, reports, spreadsheets, meeting materials, and other communications.
• Partner with leadership team members and their executive assistants to coordinate organizational priorities, meetings, events, and activities.
• Anticipate conflicts, challenges, and logistical issues and proactively develop solutions.
• Manage expense reporting and other administrative processes accurately, promptly, and in accordance with compliance requirements.
• Support special projects and leadership initiatives, managing multiple priorities with limited direction.
• Represent the Office of the Group President with professionalism, credibility, discretion, and commitment to company values.
• Mentor executive assistants across the group, share best practices, offer guidance, and collaborate with peers on the leadership EA team.

Benefits

• Competitive remuneration and potential variable annual bonus based on company, team, and/or individual performance.
• Choice of national medical and dental plans and a national vision plan, including health incentive programs.
• Employee assistance and family support programs, including commuter benefits and tuition reimbursement.
• At least 120 hours of paid time off and 10 paid holidays annually.
• Paid parental leave, including 3 weeks for bonding and 8 weeks for caregiver leave.
• Accident and life insurance, plus short- and long-term disability in accordance with company policy.
• 401(k) retirement savings plan.
• Employees’ Stock Purchase Plan with an opportunity for eligible colleagues to purchase company stock at a discount.
• Career and development prospects.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED