Sr. Executive Assistant

Thermo Fisher Scientific • Waltham, MA

4d • $100,000 - $130,000 • Onsite

About The Position

The Sr. Executive Assistant supports the Group President of Thermo Fisher Scientific’s Bioprocessing Group and helps enable effective leadership, collaboration, and execution across the organization. The position is based on-site in Waltham, Massachusetts, and requires exceptional organization, executive presence, discretion, and the ability to anticipate needs and manage competing priorities in a fast-paced, highly matrixed environment. The role serves as a trusted partner to the Group President and a collaborative partner and mentor to executive assistants across the group. Relocation assistance is not provided. Candidates must be legally authorized to work in the United States without sponsorship and must pass a comprehensive background check, including drug screening.

Requirements

• High school diploma required; an Associate’s or Bachelor’s degree is preferred.
• At least 8 years of progressive executive administrative experience, including substantial direct support to senior executives in a complex professional environment.
• Exceptional calendar management experience, including complex schedules, competing priorities, and frequent changes.
• Extensive experience coordinating complex domestic and international executive travel.
• Exceptional judgment, discretion, tact, and diplomacy when handling confidential information and sensitive business matters.
• Proactive and resourceful, with the ability to anticipate executive needs, identify potential issues, and independently determine appropriate solutions.
• Strong organizational and time-management skills, ability to manage multiple high-priority activities, and attention to detail.
• Excellent written and verbal communication skills, including confident, professional communication with senior executives and internal and external stakeholders.
• Strong executive presence and interpersonal skills, with the ability to build trusted relationships across functions, businesses, and organizational levels.
• Adaptability and composure in a fast-paced environment where priorities and schedules may change with limited notice.
• Expert proficiency with Microsoft Outlook, PowerPoint, Word, Excel, and Teams.
• Must be legally authorized to work in the United States without sponsorship.
• Must be able to pass a comprehensive background check, including drug screening.

Nice To Haves

• Associate’s or Bachelor’s degree.
• Demonstrated success supporting a C-suite executive, Group President, or comparable senior executive.
• Experience in a large, global, highly matrixed organization; experience supporting geographically dispersed leadership teams is highly valued.

Responsibilities

• Serve as a trusted partner to the Group President by anticipating needs, identifying priorities, and managing time, commitments, and key deliverables.
• Strategically manage a complex, high-volume executive calendar, prioritizing meetings, resolving conflicts, and protecting time for critical business priorities.
• Coordinate executive meetings, leadership sessions, business reviews, customer engagements, and other events, including preparation, materials, logistics, and follow-through.
• Manage complex domestic and international travel, including itineraries, accommodations, transportation, and contingency planning.
• Facilitate communication between the Group President and senior leaders, employees, customers, and external stakeholders, handling confidential matters with discretion.
• Screen and prioritize meeting requests, correspondence, and inquiries; independently address matters when appropriate and ensure critical issues receive timely attention.
• Prepare, coordinate, and review presentations, correspondence, reports, spreadsheets, meeting materials, and other communications.
• Partner with leadership team members and their executive assistants to coordinate organizational priorities, meetings, events, and activities.
• Anticipate conflicts, challenges, and logistical issues and proactively develop solutions.
• Manage expense reporting and other administrative processes accurately, promptly, and in accordance with compliance requirements.
• Support special projects and leadership initiatives, managing multiple priorities with limited direction.
• Represent the Office of the Group President with professionalism, credibility, discretion, and commitment to company mission and values.
• Support and mentor executive assistants across the group, collaborate with peers on the leadership EA team, share best practices, and offer guidance.

Benefits

• Competitive remuneration and potential variable annual bonus based on company, team, and/or individual performance.
• Choice of national medical and dental plans and a national vision plan, including health incentive programs.
• Employee assistance and family support programs, including commuter benefits and tuition reimbursement.
• At least 120 hours of paid time off and 10 paid holidays annually.
• Paid parental leave: 3 weeks for bonding and 8 weeks for caregiver leave.
• Accident and life insurance, and short- and long-term disability in accordance with company policy.
• Competitive 401(k) U.S. retirement savings plan.
• Employee Stock Purchase Plan offering eligible colleagues the opportunity to purchase company stock at a discount.
• Career and development prospects.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED