Manager, Executive Administration

Life360

5d • $102,500 - $152,000 • Remote

About The Position

Life360 is seeking a Manager, Executive Administration to lead a team of five Executive Assistants while personally supporting 2–3 executives. The manager will establish standards, tools, processes, and ways of working for executive support across the company, and will report to the Chief People Officer. The role is remote-first and may be performed remotely within the United States.

The manager will coach and develop the EA team, improve shared processes, define coverage and request triage, manage hiring and performance across time zones, and own the team’s offsite and event playbook. The role also owns company-wide processes and platforms, including the Navan travel booking platform. Travel is expected to be 10–20%, including in-person team and leadership gatherings.

For their supported executives, the manager will align time and priorities with organizational goals, act as a trusted thought partner, prepare meeting materials and agendas, track follow-ups, build stakeholder relationships, coordinate domestic and international travel, manage expenses, and handle sensitive information with discretion. The US-based salary range is $102,500 to $152,000, with final base pay varying based on relevant background and geographic tier. Total compensation includes Restricted Stock Units (RSUs) and a comprehensive benefits package.

Requirements

• At least 8 years of experience as an Executive Assistant supporting a CEO and/or multiple C-suite executives.
• At least 3 years of people management experience leading Executive Assistants or a similar team.
• A track record of building or improving team processes, such as playbooks, workflows, or standards, that improved quality and consistency.
• Experience managing Executive Assistants across multiple time zones.
• Experience working for a technology company.
• Demonstrated judgment and discretion in handling confidential and sensitive information with integrity.
• Experience using AI tools in personal work, with a clear perspective on where AI output can and cannot be trusted for confidential and executive-facing material.

Nice To Haves

• Experience scheduling across domestic and international time zones.
• Expertise in Google Suite, Slack, Navan, and Claude, with the ability to learn new tools quickly.
• Experience working for a publicly traded company.

Responsibilities

• Manage, coach, and develop a team of five Executive Assistants through regular one-on-ones, feedback, and development support.
• Build and improve team processes, including playbooks, escalation paths, and standards for calendar management, travel, meeting preparation, and confidentiality.
• Build and launch an EA career ladder that maps EA levels to executive scope, and coach team members toward their next level.
• Set standards for the team's use of AI tools, including appropriate uses and where human judgment is required.
• Define coverage for paid time off and peak periods, triage and assign internal requests, and establish decision rights and escalation practices.
• Manage hiring, onboarding, and performance for the team across multiple time zones.
• Own the playbook for offsites and events, including consistent travel, agenda, budget, and vendor management, while planning for the manager's supported executives.
• Own and drive company-wide processes and platforms, including the Navan travel booking platform.
• Partner with supported executives to align their time, focus, and energy with top priorities.
• Act as a trusted thought partner by offering insight and feedback, helping shape plans, synthesizing stakeholder input, and connecting work to organizational goals.
• Prepare executives for meetings with materials, context, and agendas; track follow-ups and prompt stakeholders as needed.
• Build relationships with internal and external stakeholders and help shape leadership rituals and ways of working.
• Coordinate international and domestic travel and manage expenses for supported executives.
• Handle sensitive information with professionalism, discretion, and sound judgment.

Benefits

• Medical, dental, vision, life, and disability insurance plans, 100% paid for employees.
• Paid parental leave.
• 401(k) plan with company matching program.
• Mental Wellness Program and Employee Assistance Program (EAP).
• Flexible paid time off, companywide holidays, and summer and winter shutdowns.
• Learning and Development programs.
• Equipment, tools, and reimbursement support for a productive remote environment.
• Free Life360 Platinum Membership and Tile trackers.
• Equity compensation in the form of Restricted Stock Units (RSUs).

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed