Executive Assistant - (Fandango, GolfNow, and GolfPass)

Versant • Universal City, CA

20h • $29 - $34 • Hybrid

About The Position

VERSANT is seeking a highly organized, proactive, and resourceful Executive Assistant to provide administrative and operational support to the SVP, Fandango Marketing & Partnerships, and the SVP, DTC Services & Portfolio Marketing. The assistant will serve as a trusted administrative partner, managing competing priorities, coordinating complex schedules, facilitating communications, and supporting the effective operation of both leaders’ teams.

The position enables the executives to focus on strategic priorities, business partnerships, marketing initiatives, and organizational goals. The successful candidate will bring sound judgment, discretion, attention to detail, and the ability to anticipate needs in a dynamic, fast-paced environment. The role is hybrid and requires working from the Universal City, California office at least three days per week.

Requirements

• Bachelor's degree.
• At least two years of professional experience; experience supporting senior executives or leadership teams and executives across multiple time zones and work styles is preferred.
• Strong organizational skills and the ability to manage multiple calendars, shifting priorities, and competing deadlines.
• Excellent written and verbal communication skills, with professionalism and confidence when interacting with senior executives and external stakeholders.
• Exceptional attention to detail, sound judgment, and discretion in handling confidential or sensitive information.
• Ability to work independently, anticipate executive needs, solve problems proactively, and maintain composure in a fast-paced environment.
• Strong initiative and follow-through, including the ability to identify problems, propose solutions, and complete work with minimal supervision; flexibility with work hours when business needs require it.
• Strong interpersonal skills and a collaborative, service-oriented approach to supporting multiple teams.
• Proficiency with Microsoft Word, Outlook, PowerPoint, Excel, Adobe, Keynote, and SAP; familiarity with standard office equipment.

Nice To Haves

• Experience providing administrative support to multiple senior executives simultaneously.
• Previous experience in media, entertainment, digital platforms, marketing, technology, agencies, or partnerships.
• Familiarity with calendar management, travel coordination, presentation software, and project management tools.
• Interest in digital entertainment services, consumer marketing, and strategic business partnerships.

Responsibilities

• Manage complex calendars, meetings, domestic and multi-time-zone travel arrangements, expenses, scheduling conflicts, and competing priorities across two executive offices.
• Serve as a primary administrative contact for internal and external stakeholders, facilitating timely and professional communication with senior leaders and cross-functional partners.
• Organize internal and external partner and client meetings, including logistics such as catering, IT, audiovisual support, video conferencing, and team summits; prepare and distribute materials.
• Maintain organized files, documents, project-tracking tools, and office resources; support presentations, manage team subscriptions, and take periodic meeting notes while ensuring accuracy, confidentiality, and accessibility.
• Provide administrative and coordination support for marketing, partnerships, and DTC-related initiatives, including preliminary research, information gathering, and follow-up on assigned action items.
• Coordinate shared priorities with administrative colleagues, business teams, and external partners; provide backup support when needed and help maintain continuity across both executive offices.

Benefits

• The posting notes that additional compensation and benefits may include health insurance, retirement plans, and paid time off; these are not specified as guaranteed offerings.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level