Admin Jobs

About The Position

Requirements

• High school diploma or equivalent required
• U.S. Citizenship required.
• Ability to obtain and maintain a Public Trust Security Access determination.
• Strong organizational skills and the ability to manage multiple tasks with varying complexity and sequencing.
• High degree of accuracy and attention to detail, particularly for data entry and case-record management.
• Comfort working with standard office technology, case management software, and cloud-based document systems.
• Ability to maintain strict confidentiality when handling sensitive and Privacy Act–protected information.

Nice To Haves

• some college coursework or a degree is a plus.
• Prior experience in an administrative, secretarial, or office support role, ideally within a legal, law enforcement, or federal government setting.

Responsibilities

• Answer, screen, and route incoming phone calls; greet and screen office visitors.
• Issue visitor badges, maintain sign-in logs, and ensure compliance with facility security provisions.
• Process, date-stamp, sort, and log incoming mail deliveries; manage copying projects.
• Prepare and process outgoing mail and light shipments.
• Operate standard office equipment, including photocopiers, fax machines, multi-line phone/voicemail systems, mailing machines, security keypads, and computer applications.
• Generate forms and documents from templates; perform data entry, file creation, and records management, including purging of paper files and electronic media for archiving or destruction.
• Reserve conference rooms and government vehicles using online scheduling calendars.
• Organize and prioritize work involving assignments with multiple, varied steps.
• Open new cases per authorization and send ‘new case opened’ notification emails with file location and USAO case number.
• Enter civil and criminal case-opening information into the USAO case management system (CaseView), including new cases, appeals, case closures, and declinations.
• Fact-check and verify accuracy of entered data, perform quality-control review using online databases, correct errors, maintain confidentiality of sensitive information, and document all data-entry activity.
• E-file court documents electronically across various court systems and portals.
• Organize and manage digital case files using cloud-based systems that support version control, secure storage, and sharing.