Administrative Assistant Jobs

About The Position

Requirements

• Strong computer skills, including the ability to create and maintain spreadsheets, tables, and documents
• Effective problem-solving and organizational skills
• Strong verbal and written communication abilities
• High attention to detail with the ability to manage multiple priorities and meet deadlines
• Ability to adapt to changing employee and organizational needs
• Professional demeanor with strong customer service and interpersonal skills
• Commitment to diversity, equity, and inclusion principles
• Ability to work under pressure amid interruptions and time-sensitive deadlines
• High School Diploma or equivalent required
• Fluent in English and Spanish, including speaking, reading, and writing

Nice To Haves

• Knowledge of or familiarity with the automobile industry and dealership operations preferred

Responsibilities

• Welcome new employees by conducting orientations and processing new hire documentation, and ensure new employee checklists are completed
• Maintain accurate employee records by entering and updating employment and status-change information in the HR management system (HRMS)
• Support the recruitment process by posting job openings and closing when filled
• Maintain personnel files in accordance with organizational and record retention standards
• Provide administrative and clerical support, including document preparation, filing, answering phones, relaying messages, and maintaining office supplies
• Serve as a point of contact for employees, department managers, and job applicants by providing information and assistance as needed
• Administer employment-related tests and assist with scheduling HR appointments
• Add employees to DMS system as needed
• Contribute to overall team effectiveness by assisting with additional HR tasks as assigned
• Run and file reports as needed
• Understand and comply with federal, state, and local employment laws and regulations, including but not limited to EEOC, ADA, COBRA, FLSA, IRS, and applicable tax and reporting requirements
• Attend scheduled meetings and training sessions as required
• Perform other duties as assigned by the Human Resources Director or leadership