Administrative Assistant 2, Meridian Campus (5105)

Idaho State University•Boise, ID

1d•Onsite

About The Position

Idaho State University is hiring an Administrative Assistant 2 for its Meridian campus. This on-campus role performs complex secretarial, office administration, and public relations assignments. Its primary focus is financial processing, invoice and payment management, and maintaining accurate financial records in collaboration with campus staff and departments. The position is part of a team supporting campus operations, including room scheduling, lease agreements, and administrative functions. It also provides front-office coverage and assists the Administrative Services Manager and Director of Student Services. The position is not eligible for new visa sponsorship; candidates with existing valid U.S. work authorization may be considered. The role works 12 months per year. The minimum salary for this classification is $19.01 per hour, commensurate with education and experience. Apply on or before November 1, 2026.

Requirements

Knowledge of office support functions, including word processing, filing, composing business documents, and reception.
Experience researching, compiling, and summarizing data for reports.
Experience interpreting, applying, and explaining complex information such as regulations, policies, or services.
Experience independently solving problems or performing liaison activities in a work setting.
Experience coordinating activities that require complex arrangements.

Nice To Haves

Some knowledge of financial record keeping.
Some knowledge of supervisory practices.
Good knowledge of legal terminology.
Good knowledge of investigative procedures.
Experience in public relations.
Experience using dictation/transcription equipment and taking minutes.

Responsibilities

Process accounts payable, including paying invoices, creating direct pay requests, reconciling P-card transactions, and billing for room reservations and parking.
Prepare invoices and process payments for facilities reservations, photocopier use, postage machine use, and other needs.
Coordinate with the university scheduler to reserve traditional classrooms each semester; use EMS to schedule classrooms, computer labs, and conference rooms upon request.
Work with the Director of Enrollment and Student Services to update the Student Handbook before each semester or as needed.
Use Chrome River to prepare and submit travel authorizations and reimbursements.
Manage office supply lease agreements, office supplies, and Spirit Store inventory.
Process accounts receivable.
Assist the Administrative Services Manager and Director of Student Services with tasks and projects as needed.
Provide front-office coverage and support campus administrative functions.
Perform other duties as assigned, including support for annual events such as Health Sciences Experience Night and Commencement.