Administrative Assistant 2, Meridian Campus (5105)

Idaho State University

2d•Onsite

About The Position

Idaho State University is hiring an on-campus Administrative Assistant 2 for its Meridian campus. The position performs complex secretarial, office administration, and public relations assignments. Its primary purpose is to provide operational support, including room scheduling, lease agreements, and bill paying. The role also provides coverage in the main front office and Prometric testing center as needed, and supports the Office Services Supervisor II and Director of Student Services when needed. This position is not eligible for new visa sponsorship. Applicants must already hold valid U.S. work authorization to be considered. Employment offers are conditional on successfully completing a background investigation.

Requirements

Good knowledge of office support functions, including word processing, filing, composing business documents, and reception.
Good knowledge of researching, compiling, and summarizing data for reports.
Experience interpreting, applying, and explaining complex information such as regulations, policies, or services.
Experience independently solving problems and performing liaison activities in a work setting.
Experience coordinating activities requiring complex arrangements.

Nice To Haves

Some knowledge of financial record keeping.
Some knowledge of supervisory practices.
Good knowledge of legal terminology.
Good knowledge of investigative procedures.
Experience in public relations.
Experience using dictation/transcription equipment and taking minutes.

Responsibilities

Process accounts payable by paying invoices, creating direct pay requests, reconciling Pcard transactions, and billing for room reservations.
Prepare invoices and process payments for facility reservations, the photocopier, postage machine, and other needs.
Work with the university scheduler to reserve traditional classrooms each semester.
Use EMS to schedule classrooms, computer labs, and conference rooms upon request.
Work with the Director of Enrollment and Student Services to update the Student Handbook before each semester or as needed.
Use Chrome River to prepare and submit travel authorizations and reimbursements.
Assist the Office Services Supervisor II and Director of Student Services with tasks and projects as needed.
Perform other duties as assigned, including supporting annual events such as Health Sciences Experience Night and Commencement.