Administrative Assistant 2

State of Washington • Snohomish County – Other, WA

4d • Onsite

About The Position

The Washington State Patrol is hiring an Administrative Assistant 2 for District 7, headquartered in Marysville. District 7 serves Island, San Juan, Skagit, Snohomish, and Whatcom Counties. The position greets and assists the public and provides administrative support to the Marysville detachments and the District. Duties include maintaining filing systems and files in accordance with the State Records Retention Schedule, processing DUI cost/recovery checks, maintaining online records for command staff and Marysville detachment vehicles, paying bills received by the district office, and serving as the primary backup for the overtime coordinator when that coordinator and other detachment administrative staff are away.

The Washington State Patrol describes itself as an Equal Opportunity Employer committed to an inclusive workplace and fair and equitable hiring, training, and promotional practices. The Field Operations Bureau is responsible for traffic law enforcement, collision investigation, and motorist assistance across state highways and interstates, and oversees eight geographical districts.

The recruitment may be used to fill multiple vacancies. The agency notes that the role offers continuous growth and development opportunities, meaningful community service, and eligibility for the Public Loan Forgiveness Program.

Requirements

• High school diploma or GED.
• Two years of clerical or office experience.

Responsibilities

• Greet and assist visitors to the district office with a helpful, positive attitude.
• Respond to inquiries about Washington State Patrol and other agencies’ policies, regulations, and services.
• Keep the front office and lobby supplied with forms and brochures for the public.
• Accept subpoenas.
• Follow applicable policies and procedures.
• Answer incoming calls from the public.
• Respond to public inquiries and research answers when they are not immediately available.
• Maintain established filing systems and complete sorting and filing projects.
• Maintain files according to the State Records Retention Schedule.
• Process DUI cost/recovery checks.
• Maintain online records for command staff and Marysville detachment vehicles.
• Pay bills received by the district office.
• Serve as the primary backup for the overtime coordinator when the coordinator and other detachment administrative staff are away.
• Maintain the DUI cost/recovery spreadsheet for restitution orders by Skagit County District Court.

Benefits

• Continuous growth and development opportunities.
• Opportunities to serve the community and make an impact through meaningful work.
• Employment opportunities recognizing military veterans and/or military spouses.
• Qualification for the Public Loan Forgiveness Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED