Administrative Assistant 2

State of Montana • Helena, MT

13d • Hybrid

About The Position

This position provides office assistance to the Helena regional office of the Community Service Bureau, Behavioral Health & Developmental Services Division. The position provides a wide variety of services such as financial record keeping, reception, maintenance of office supplies, creating and maintaining word processing documents and spreadsheets, tracking, processing and recoding information, and creating, updating and purging a variety of recordkeeping systems. Why Join DPHHS Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have an opportunity to perform meaningful work in public service to our state and its residents. The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience. Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application. State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.

Requirements

• Knowledge of office administrative processes and procedures.
• Knowledge of bookkeeping and recordkeeping.
• Effective written and oral communication skills.
• Professional customer service skills.
• Ability to operate personal computer and general office equipment as necessary to complete essential functions, including using spreadsheets, word processing, databases, email, internet, and other computer programs.
• High school diploma or equivalent.
• Three to four years of directly related office experience.

Nice To Haves

• Other combinations of related education and experience may be considered on a case-by-case basis.

Responsibilities

• Financial record keeping
• Reception
• Maintenance of office supplies
• Creating and maintaining word processing documents and spreadsheets
• Tracking, processing and recording information
• Creating, updating and purging a variety of recordkeeping systems

Benefits

• Healthcare coverage
• Retirement plans
• Paid vacation
• Sick leave
• Holidays
• Work/life balance
• Eligibility to participate in the Public Service Loan Forgiveness (PSLF) program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED