Administrative Assistant 2

MIT • Cambridge, MA

9d

About The Position

The Administrative Assistant 2 provides comprehensive administrative support, under minimal supervision, to active faculty members, postdocs, graduate students, and staff at the Laboratory for Nuclear Science (LNS). The role involves determining appropriate courses of action for a wide range of administrative matters, addressing needs, anticipating consequences, potential problems, and opportunities for change, and providing information and service to internal and external contacts.

Requirements

• High school diploma.
• A minimum of three years of administrative experience, preferably in higher education.
• Strong experience with Microsoft Office Suite.
• Interest and ability to resolve problems thoroughly and in a timely manner.
• Ability to manage multiple tasks and meet deadlines without compromising quality.
• Scheduling and calendar management skills.
• Exceptional attention to detail and ability to anticipate issues and complications proactively.
• Strong written and oral communication skills.
• Excellent spelling, punctuation, and grammar.
• Superior organizational skills.
• Strong interpersonal skills.
• Strong data entry skills and ability to use databases regularly.
• Ability to work under minimal supervision and anticipate and act on the needs of direct managers and other stakeholders.
• Demonstrated ability to handle confidential material.
• Resourcefulness, tact, good judgment, and ability to manage a high volume of work.
• Ability to identify and quickly learn new applications as needed.
• Ability to lift and move up to 25 lbs.

Nice To Haves

• Bachelor’s degree.
• Background familiarity with using Artificial Intelligence (AI) for organization and administrative purposes.
• MIT experience or experience in higher education.

Responsibilities

• Provide comprehensive administrative support to LNS faculty members, postdocs, graduate students, and staff.
• Determine and take appropriate action on a wide variety of administrative matters.
• Address needs and anticipate consequences, potential problems, and opportunities for change.
• Provide information and service to internal and external contacts.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED