Administrative Assistant 2

Disability Rights California•Sacramento, CA

9h•$28 - $30•Hybrid

About The Position

The Administrative Assistant 2 provides administrative and clerical assistance to the Communications, Events, Strategic Partnerships and Community Engagement (SPACE), and Public Policy staff and projects within Disability Rights California’s External Affairs Unit. The role supports staff and project operations, meetings, events, communications work, legislative outreach, travel, and disability-related accommodations. Duties are performed in an office environment and remotely, with regular communication over online platforms and infrequent work-related travel of up to 10% of the time.

Requirements

High school diploma or GED, plus 1–2 years of related experience and/or training, and one year of progressively responsible administrative or clerical experience.
Proficient use of Microsoft Office applications such as Word and Excel.
Demonstrated experience performing detailed administrative work.
Demonstrated time-management skills and the ability to quickly develop and implement solutions to complex problems.
Strong written and oral communication skills, including diplomacy and kindness, explaining the rationale behind matters, and writing concise, well-structured emails.
Experience processing purchase orders, invoices, reimbursements, and related administrative documents.
Experience providing onsite event support.
Familiarity with virtual platforms such as Zoom, Microsoft Teams, and Adobe.
Demonstrated experience managing sensitive documents and information with discretion and maintaining confidentiality.
Ability to prioritize competing needs, respond quickly, reprioritize effectively, manage multiple tasks, and handle fluctuating deadlines.
Ability to work collaboratively, adapt to changing situations, and establish and maintain effective working relationships with people across offices and programs and outside the agency.
Ability to travel infrequently for training or outreach activities, up to 10% of the time.
Ability to transport oneself to work-related meetings, training, and community events.

Nice To Haves

Associate’s degree in a related field from a two-year college or technical school, or an equivalent combination of experience and/or training.
Experience organizing large virtual and/or in-person meetings and events.
Experience or interest in communications as it relates to this position.
Experience working with communications materials, including website content, video work, and social media.
Fluency and effective writing in Spanish or an Asian language, and/or ability to communicate using American Sign Language.
Experience with record-keeping and compliance, including data analysis or reporting.
Knowledge and demonstrated ability to create, edit, format, analyze, and finalize accessible documents.
Experience coordinating with vendors, venues, caterers, contractors, speakers, and internal departments to meet event requirements.
Life experience as a person with a disability, or direct experience as a caregiver or family member of someone with a disability.
Experience working with and/or sensitivity to people from ethnic, multi-ethnic, and/or language-distinct communities.
Familiarity and/or extensive contacts with one or more of the following communities: homelessness, criminal justice, substance abuse, or LGBTQIA2S+.
Experience working in a nonprofit, social justice, or legal services organization.

Responsibilities

Provide administrative and project support to External Affairs staff in Communications, Events, SPACE, and Public Policy.
Support coordination of internal and external meetings, video conference calls, working groups, workshops, and events.
Develop, transcribe, format, proofread, and edit documents, correspondence, forms, reports, presentations, and charts for multi-step projects; ensure materials are prepared in advance.
Support the communications team with video production, including accessibility requirements.
Contact legislative offices to schedule meetings and collect bill information as assigned by legislative staff.
Coordinate requests for Braille, CART, interpreters, transcribing, translation of documents, and other disability-related accommodations for internal or external activities.
Research, coordinate, and arrange staff travel.
Provide onsite logistical support for meetings, trainings, and events as needed.
Maintain event calendars, timelines, agendas, attendee lists, registration records, and related documentation.
Use discretion and protect sensitive and confidential information received and generated.
Perform other duties as assigned.

Benefits

8% 401(k) match
Health benefits, including HMO options
Dental insurance
Vision insurance
Basic life insurance
Short-term and long-term disability insurance
Flexible spending accounts for medical, dependent care, and commuter expenses
Health Reimbursement Accounts for some HMO plans
Pet insurance
Employee Assistance Program
Teladoc
Ample vacation, sick/self-care time, and holidays, including the last week in December
Public Service Loan Forgiveness-eligible employer