Administrative Assistant Sr

Jobs for Humanity • San Antonio, TX

13h

About The Position

We are seeking a proactive, service-oriented individual with excellent communication, administrative, and customer service skills who can thrive in a fast-paced environment and embrace teamwork. The role requires strong attention to detail, organizational skills, the ability to work independently, and effective communication. The position primarily performs a wide variety of administrative functions at a site supporting a growing workforce of engineers, technicians, and other professionals. The work supports safe and repeatable spaceflight and contributes to the history of space exploration.

Requirements

• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Discretion and ability to handle confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other administrative software.
• Excellent interpersonal and communication skills.
• Ability to multitask and work efficiently in a fast-paced environment.
• Ability to leverage AI tools to increase efficiency and accuracy.
• Experience in an administrative environment is required.

Nice To Haves

• A bachelor's degree is often preferred but is not always mandatory.
• Excellent computer skills with Microsoft Excel and other MS Office software.
• Excellent written and verbal communication skills.
• Understanding of and ability to apply continuous improvement.

Responsibilities

• Schedule meetings, manage complex calendars for multiple executives, and coordinate logistics such as room bookings.
• Arrange domestic and international travel, including flights, hotels, and ground transportation, and process expense reports.
• Screen and prioritize incoming calls and emails; draft and proofread correspondence such as memos, reports, and presentations.
• Organize and maintain confidential files, records, and databases in physical and digital formats.
• Serve as a point of contact among executives, staff, and external stakeholders; assist with project planning and execution.
• Participate in planning and executing employee engagement activities to foster a positive work environment.
• Assist in preparing reports and tracking expenditures or budgets.
• May provide direction or mentorship to junior administrative staff.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed