Sr Administrative Assistant

Schwan's Company•Marshall, MN

About The Position

The Sr Administrative Assistant performs administrative work supporting multiple VPs in Marshall and other locations, as well as their staff. The role handles sensitive details and assignments and coordinates executive calendars, expenses, meetings, and travel. It also supports department members with scheduling and travel coordination, manages communications and correspondence, and prepares or summarizes data, materials, and presentations. The position maintains office, kitchen, and lab supplies; provides on-site logistical support to visitors at the Marshall R&D Center; and helps coordinate employee engagement activities and events. It also coordinates building maintenance requests with the Corporate Maintenance Team and is expected to conduct all work with strong ethics and confidentiality.

Requirements

5+ years of administrative support experience in a business environment.
Solid PC skills, including expertise with MS PowerPoint, Excel, and Outlook.
Broad understanding and knowledge of business unit structure, policies, and products.
Solid interpersonal and communication skills, with a high degree of sensitivity to confidentiality.
Ability to gather, organize, and analyze data.
Strong sense of priority, logic, and objectivity.

Responsibilities

Perform administrative work supporting multiple VPs and staff, including handling sensitive details and assignments.
Coordinate VPs’ calendars, expenses, meetings, and travel, scheduling meetings and managing calendars within prescribed limits without prior clearance.
Coordinate schedules, meetings, and travel for other department members as needed or requested.
Manage incoming requests, messages, and mail; anticipate, prepare, and send correspondence for the VPs with a moderate degree of discretion.
Organize, prepare, and summarize data, materials, or presentations for the VPs and department.
Maintain office supplies for building members and place orders for office, kitchen, and lab supplies in the SRM system as requested.
Provide on-site logistical support to visitors at the Marshall R&D Center.
Assist with coordinating employee engagement activities and events at the Marshall R&D Center.
Coordinate building maintenance needs and requests with the Corporate Maintenance Team.
Conduct oneself with a high degree of ethics and confidentiality consistent with company values, policies, and code of ethics.